OCP - Project Manager – Sourcing & Contracts Policies

Collaboredge Inc.

2d • Onsite

About The Position

The district government’s PASS Modernization Project is replacing the existing on-premises procurement management system with a new state-of-the-art cloud solution. OCP seeks a Project Manager to support the Project Management Office (PMO) by overseeing the development and updating of procurement templates, policies, and procedures.

Requirements

• Bachelor’s degree in English, communications, business, or a related field, or equivalent experience is required.
• Expert proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) required.
• Project management experience in technical writing or documentation management, with demonstrated writing and editing skills.
• Demonstrated written and verbal communication skills, with the ability to clearly articulate messages and tailor documents for diverse audiences.
• Proven leadership and decision-making skills managing a diverse team including onsite and virtual team members
• Willing to work onsite 4 days a week

Nice To Haves

• PMP certification
• Experience or familiarity with contract law or procurement processes.
• Experience managing cloud ERP testing.
• Experience with Microsoft SharePoint and Teams

Responsibilities

• Provide project planning activities, including:
• Developing, maintaining, and monitoring project schedules.
• Creating and maintaining project documents.
• Coordinating submissions of workstream weekly status reports.
• Developing PMO status reports and preparing status presentations using Microsoft PowerPoint.
• Reporting status to the PMO, project leadership, and organizational leadership.
• Organizing project artifacts in Microsoft Teams.
• Coordinate and contribute to the development and revision of procurement sourcing, contract, and related templates to reflect current policies, procedures, and legal requirements.
• Coordinate and contribute to the development and revision of procurement process and procedure documentation to ensure clarity and compliance with organizational and legislative policies.
• Collaborate with the PASS Modernization Project PMO, legal staff, OCP leadership, procurement staff, and other subject matter experts to gather information for template, policy, and procedure development.
• Facilitate workshops or meetings to obtain information needed for documentation or to determine documentation requirements.
• Ensure all documents meet legal requirements, regulatory standards, and adhere to OCP style guides and templates.
• Conduct ongoing reviews of existing documentation to identify areas for improvement.
• Produce high-quality documentation that is clear, consistent, accurate, and meets procurement industry standards.
• Maintain all documents in designated Microsoft Teams folders, ensuring they are organized, up-to-date, and easily accessible by procurement staff.
• Develop simple, understandable step-by-step job aids to support the implementation of new or revised templates and documents.
• Translate the strategic vision for templates, policies, and procedures into actionable plans, including:
• Project plans, resource alignment, training, communications, transformation management, change management, system integration testing, user acceptance testing, go-live preparations, and post-go-live support.
• Balance multiple priorities by coordinating workstream resources and monitoring activities to maintain PMO schedules, updating as necessary, and mitigating impacts to other workstreams.
• Leverage prior experience on large projects or significant segments of complex projects to:
• Analyze complex delivery dates and create innovative Microsoft Project schedules or Agile Scrum Roadmap Timebox schedules.
• Align schedules with organizations, stakeholder groups, functional workstreams, technology, methodology, tools, and solution components to deliver on time and within budget.
• Monitor progress to track milestones and report status.
• Oversee project scope and objectives, including managing RAID (Risks, Actions, Issues, and Decisions), change management, and communications processes.
• Organize and maintain all project artifacts in Microsoft Teams and SharePoint folders for team access.
• Participate in PMO, Steering Committee, and other project meetings, documenting discussions and decisions.
• Serve as a liaison to facilitate communication between the PMO, other project managers, and team members.
• Support the PMO in all aspects of the project.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager