Project Manager

Family & Children's Services Career Center • Tulsa, OK

1d

About The Position

Project Coordination and Management Track progress and ensure timely communication regarding milestones for ongoing projects. Assist with project documentation, including charters, work plans, risk assessments, and status updates. Follow up with team members on assigned tasks and deadlines as directed by leadership. Communication & Stakeholder Engagement Collaborate with internal teams and external partners to support quality and project initiatives. Act as a point of contact for routine inquiries, ensuring smooth communication between departments. Disseminate updates, data trends, and key outcomes of quality improvement activities. Assist in the development of training materials for quality improvement and project management processes. Data Collection & Reporting Assist in gathering, organizing, and analyzing performance data for quality improvement initiatives and project updates. Support the creation of detailed reports, dashboards, and presentations for leadership. Monitor key performance indicators (KPIs) and prepare summaries for ongoing projects and quality improvement initiatives. Regulatory Understand quality standards, policies, and procedures that align with applicable regulations and guidelines Stay up to date on all federal, state, and local regulations PERFORMANCE COMPETENCIES: Communication, Decision Making, Engagement, Initiative and Accountability, Interpersonal Learning, Organizational Alignment, Quality of Work To be successful as a Project Manager, candidates should have the following work experience: Project Management Experience – Proven experience managing multiple projects, tracking milestones, and ensuring timely completion. Familiarity with project management tools and methodologies (e.g., Agile, Lean, Six Sigma) is a plus. Stakeholder Engagement & Communication – Experience collaborating with internal teams and external partners, facilitating meetings, and effectively communicating project updates and quality improvement initiatives. Quality Improvement & Compliance – Background in quality assurance, regulatory compliance, or continuous quality improvement (CQI), with experience in data analysis, performance monitoring, and reporting. Training & Documentation – Experience in developing training materials, documenting project workflows, and maintaining organized records for project tracking and compliance purposes. Data Analysis & Reporting – Experience in collecting, analyzing, and interpreting data for performance improvement, along with proficiency in creating dashboards, reports, and presentations for leadership. Leadership & Change Management – Experience working in an environment that requires adaptability, strategic thinking, and the ability to drive innovation and process improvements. Technical Proficiency – Hands-on experience with Microsoft Office (Excel, PowerPoint, Word) and project management software such as Asana. A background in industries such as healthcare, business operations, technology, or consulting—where quality improvement and innovation are key—would be highly beneficial. A Project Management Professional (PMP) Certification is preferred. This role collaborates closely with the Senior Management Team, Training Department, and Clinical Supervisors; serves as a proxy for the Vice President without delegated decision-making authority; and requires the ability to cut through ambiguity, challenge assumptions, and drive clarity.

Requirements

• Project Management Experience – Proven experience managing multiple projects, tracking milestones, and ensuring timely completion.
• Stakeholder Engagement & Communication – Experience collaborating with internal teams and external partners, facilitating meetings, and effectively communicating project updates and quality improvement initiatives.
• Quality Improvement & Compliance – Background in quality assurance, regulatory compliance, or continuous quality improvement (CQI), with experience in data analysis, performance monitoring, and reporting.
• Training & Documentation – Experience in developing training materials, documenting project workflows, and maintaining organized records for project tracking and compliance purposes.
• Data Analysis & Reporting – Experience in collecting, analyzing, and interpreting data for performance improvement, along with proficiency in creating dashboards, reports, and presentations for leadership.
• Leadership & Change Management – Experience working in an environment that requires adaptability, strategic thinking, and the ability to drive innovation and process improvements.
• Technical Proficiency – Hands-on experience with Microsoft Office (Excel, PowerPoint, Word) and project management software such as Asana.

Nice To Haves

• Familiarity with project management tools and methodologies (e.g., Agile, Lean, Six Sigma) is a plus.
• A background in industries such as healthcare, business operations, technology, or consulting—where quality improvement and innovation are key—would be highly beneficial.
• A Project Management Professional (PMP) Certification is preferred.

Responsibilities

• Track progress and ensure timely communication regarding milestones for ongoing projects.
• Assist with project documentation, including charters, work plans, risk assessments, and status updates.
• Follow up with team members on assigned tasks and deadlines as directed by leadership.
• Collaborate with internal teams and external partners to support quality and project initiatives.
• Act as a point of contact for routine inquiries, ensuring smooth communication between departments.
• Disseminate updates, data trends, and key outcomes of quality improvement activities.
• Assist in the development of training materials for quality improvement and project management processes.
• Assist in gathering, organizing, and analyzing performance data for quality improvement initiatives and project updates.
• Support the creation of detailed reports, dashboards, and presentations for leadership.
• Monitor key performance indicators (KPIs) and prepare summaries for ongoing projects and quality improvement initiatives.
• Understand quality standards, policies, and procedures that align with applicable regulations and guidelines
• Stay up to date on all federal, state, and local regulations

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed