Project Manager

First Global Management Services, Inc.•New York, NY

21d•$70,000 - $100,000•Hybrid

About The Position

The Project Manager is a key member of FIRST’s global Events & Experiences team, delivering exceptional service through superior project management. This role leads, manages, and executes virtual, hybrid, and in-person events worldwide, overseeing the full project lifecycle from concept to reconciliation. Responsible for client relationships, budget management, vendor negotiations, and team leadership, the Project Manager ensures seamless event execution while maximizing efficiency and profitability.

Requirements

Proficient with G suite, Zoom and Microsoft Office Suite (including Outlook and Excel, Teams and SharePoint)
Proficient in Excel Budget management and reconciliation
Strong presentation creation and formatting skills
Very good oral and written communication skills
Strong attention to detail
Demonstrated ability to collaborate with colleagues at all levels
Strong adaptability to situations and ever-changing demands
Highly organized self-starter with excellent time management skills to handle multiple tasks and meet strict deadlines
Calm and flexible approach to handling the pressure and stress of ever-changing demands
Flexible and willing to work outside normal business hours (evenings, weekends) and travel when required for site-visits and on-site management of events

Nice To Haves

Familiarity with web-based event platforms such as Zoom, vFairs, SpotMe, Cvent, GlobalMeet, and lntrado
Awareness of Technical Production and Creative Asset Management fulfillment preferred, not required
Cvent experience preferred
SalesForce experience desirable

Responsibilities

Manage and prioritize the execution of small to mid-sized virtual, hybrid, and in-person events, while supporting the project management of large multi-day events.
Sourcing, negotiating, contracting and managing supplier selection, increasing profitability where possible
Liaise with the clients and vendors to ensure all logistics and requirements are fulfilled
Manage and maintain all event documents to keep the project team aligned, including but not limited to: Operations Decks, Timelines, Budgets, Staffing Plans, etc.
Coordinate and run virtual events, rehearsals, technical checks with clients, speakers, etc.
Work directly with hotels and venues to facilitate the needs to the meeting in both pre-planning and onsite delivery of the events
Manage and work directly with vendors (e.g., florists, gifting vendors, caterers, musicians, furniture rental companies, photographers, etc.)
As required, work with local partners or authorities to manage permitting or other specific logistics connected to non-standard venues, experiences
Support other members of the Events & Experiences team when applicable in any of the following capacities: speaker management, one-on-one coordinator, rooms manager, ground transportation, data entry, etc.
Collaborate with the various internal departments such as Venue Sourcing, Event Technology, Technical Production, Creative & Design and Strategy teams on project elements; by briefing, directing, keeping track of progress in order to be constantly aware and able to present feedback and updates to clients
Help manage event communications, ensuring any issues or changes that might impact events are escalated or approved through proper channels and are documented
Follow and adhere to all FIRST standards and practices connected to successful project management
Create and manage event budgets, including invoicing, reconciliation, and cashflow tracking
Track time spent to projects to accurately reflect the work being done
Stay informed about industry trends, suppliers, and best practices, participating in events to expand professional networks
Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

Benefits

Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.