Project Manager - OMC Region

All Career•Orlando, FL

5d•Onsite

About The Position

The Project Manager is responsible for driving and managing the development of facility, ride, show and guest experience elements for each project, in concert with Herschend Creative Studios (HCS) and the Property Project Team, from Concept Development through Final Design / Construction Documents of the project. The Project Manager will then support the role of the Property’s designated Project Director in the final delivery of Construction through Opening Day / Close-out of the project. For all defined show elements, the Project Manager will be responsible for driving and managing the development from Concept Development through Opening Day / Close-Out. The position is based in the HCS Orlando, FL office and reports to the Senior Director, Design Services & Development.

Requirements

Bachelor’s Degree from a four-year college or university in architecture, design, business or related field is required.
Minimum of 10 - 15 years’ experience managing and leading a world-class team in theme
Must have advanced proficiency in Microsoft Project (or similar), Adobe Acrobat, Microsoft Word, Excel, PowerPoint/Keynote and Outlook.
Ability to read, analyze and interpret typical industry design and technical drawings, financial reports and legal documents.
Ability to write reports, business correspondence, scopes of work and RFPs along with the development of financial analyses and effectively present and communicate complex ideas to executive management, external and internal teams and to vendors.
Must have ability to interpret a variety of instructions/information furnished in written, oral, diagram or schedule form as well as to define problems, collect data, establish facts and draw valid conclusions.
Curious, tenacious and resourceful.
This position faces tasks and situations never encountered before and will need to find the way from A to Z without step-by-step instructions.
Fluid and multi-tasking.
Able to create order in a world where everything is urgent and never lets a task fall off the radar.
Should thrive in the details but be able to understand how their piece of the puzzle fits into the bigger picture.

Nice To Haves

Knowledge of AutoCAD & SketchUp/modeling software is helpful.
Use of Mac is preferred but not required.

Responsibilities

Financial Responsible for developing and updating overall project budget and ensuring the project remains on budget
Develop and maintain a current Trend Log for any budget deviations
Create and maintain the Cash Flow document throughout the life of the project
Lead and coordinate value engineering efforts, as needed
Schedule Responsible for developing and maintaining master project schedule / Gantt Chart and ensuring project remains on schedule.
Provide two-week look-aheads for the project and ensure the project team is on task
Design Management The Project Manager will review all design and engineering submissions and drive the necessary project team reviews with the Property, Property Support Center (PSC) and/or third parties to obtain clear project direction and approvals.
Submission reviews include but are not limited to ride vendor design and engineering, third-party ride structural engineering, show design consultants and fabricators, facility / site design and engineering consultants (A&E), technical design consultants, fabricators and suppliers and third-party consultants to ensure they comply with project goals, budget and project team direction.
Responsible for leading the review meetings and driving them to conclusion.
Articulate and negotiate consensus on all comments from the client, project team, Safety/Attraction/Maintenance (SAM) team, PSC (F&B, Retail, Engineering, etc.), external vendors etc.
General Management Identify, analyze and manage potential and actual issues and risks.
Take corrective action by tackling day-to-day issues head-on (and reporting to the internal HCS Team) and reviewing more serious issues and risks that might impact scope, schedule, quality and / or cost with the internal HCS Team.
The Project Manager will be a partner to the Creative Director and Sr. Director, Strategic Planning & Development on the project.
Will report to Sr. Director, Design Services & Development from an oversight, process and financial standpoint to ensure that the project and deliverables are complying with Herschend standards and procedures.
Resources Interface and manage appropriate internal and external resources through every phase of design, production and installation.
Develop scopes of work, manage sourcing, staffing and implementation to support all project efforts.
Negotiate with and procure outside resources as necessary and ensure they are on budget and on schedule
Work with appropriate HCS, Property and/or PSC personnel to ensure Agreements are developed and executed for each scope of work and invoiced accordingly
Administration / Communication Responsible for issuing design & engineering packages, concepts, schedules, budgets, agendas, meeting notes, etc. and communicating to project team, as required, and following the protocol of who should be cc’d on these communications.
Set up any required project team, internal or executive meetings and also lead the meetings & drive them to conclusion.
Articulate and negotiate consensus on a final vision of the guest experience and project goals
Responsible for creating Agendas for each project meeting clearly outlining goals and objectives of each meeting
Develop meeting notes for each project meeting. This includes presentations to Executive Management (PSC / Property), project team meetings, internal HCS meetings, vendor meetings, etc. that will be distributed to the appropriate members of the project team.
The meeting notes should include documentation of what transpired at the meeting, along with any Action Items to be completed and the timeframe required and who is responsible for their completion.
Provide status reports on schedule, budget and project, on a weekly basis to the project team, or more often if requested.
Responsible for utilizing all Product Development Process (PDP) tools/deliverables as indicated in the PDP matrix, to ensure the project follows HFE protocols.
This includes Deliverables Lists, Estimate Templates, Trend Log, Project Profiles, etc.
Responsible for Document Control, which includes setting up, following HCS protocols and ensuring all Dropbox folders are populated and up-to-date.
A Herschend employee must set up the primary DB folders, so that Herschend is the owner.
Development of Close-Out Documentation, as required
All verbal communication with vendors, project team, etc. should be documented in email and issued to the appropriate project team members.
Utilize Herschend-provided computer and Herschend email
Utilize a Herschend-provided signature block on emails & correspondence, which indicate role as HCS Project Manager / Herschend representative rather than individual company contact information.
Must have high degree of tact & diplomacy and excellent communication skills to obtain favorable decisions and maintain good
Must be courteous and polite in written and oral communications and be able to convey ideas in a nonconfrontational manner in one-on-one situations, small groups and before large audiences at all levels, both inside and outside the company.