Project Manager

Virginia Information Technologies Agency • Dinwiddie, VA

19d • Onsite

About The Position

This is a time-limited position tied to a specific project. The anticipated
duration is approximately two (2) to three (3) years and is contingent upon the
completion of the project associated with opening the new Central State Hospital
and decommissioning the existing facility. Employment will conclude at the close
of the project or when the position is no longer required. This role does not
create an expectation of continued employment beyond the project period and is
subject to all applicable Commonwealth of Virginia policies and state and
federal employment laws.

The Project Manager supports the Chief Operations Officer (COO) in the
oversight, coordination, and execution of activities related to the completion,
activation, and operational transition into a new hospital facility. This
position serves as a central liaison among executive leadership, construction
teams, clinical and non-clinical departments, regulatory agencies, vendors, and
community stakeholders to ensure a safe, compliant, and seamless transition to
the new facility with ongoing responsibility for leading activities to monitor
and adjust where needed for operational success.

Central State Hospital (CSH) is a 277 bed Joint Commission accredited
psychiatric inpatient facility located in Petersburg, Virginia. CSH has proudly
been serving citizens of the Commonwealth since 1870, when we opened our doors
as the first psychiatric hospital in the country dedicated to the treatment of
African Americans. A new and modern CSH is currently under construction on the
same property.

CSH maintains the only maximum-security treatment facility in the state (111
beds). We also have 166 beds available for individuals in the community who need
inpatient care, as well as individuals in the criminal justice system. We
believe that treatment should be holistic and focused on the person’s individual
needs, recognizing that recovery is not linear or the same for every person.
Treatment modalities may include medication, evidence-based group and individual
therapy, peer support, psychosocial rehabilitation, vocational training,
preparation for court, and treatment for substance use.

Requirements

• Project Management Experience.
• Experience working with OSHA, CMS and Joint Commission regulations.
• Progressive experience in healthcare operations, healthcare construction project management, or hospital transition planning.
• Demonstrated experience coordinating large-scale, multi-department initiatives.
• Proficiency in project management software and reporting tools.

Nice To Haves

• Organizational Project Management Preferred - PMP NOT REQUIRED
• Project Management Training

Responsibilities

• Assist the COO in overseeing final phases of new hospital construction, activation, and occupancy planning,
• Develop and maintain comprehensive project plans, timelines, risk logs, and milestone tracking tools related to facility completion and transition.
• Coordinate cross-functional workgroups to ensure operational readiness across clinical, ancillary, administrative, and support services.
• Monitor progress against established goals and proactively identify risks, barriers, and mitigation strategies.
• Prepare executive-level status reports, dashboards, and briefings for senior leadership and governing bodies.
• Oversee transition planning activities with Transition Management Contractor, including move sequencing, department relocation schedules, and go-live coordination.
• Ensure operational workflows are integrated into facility design and final build-out.
• Collaborate with design and architect teams and builder to ensure procurement of facility requested equipment, installation, testing, and validation prior to occupancy.
• Support development and execution of activation plans, including staff training and orientation to new space and workflow redesign.
• Facilitate tabletop exercises, simulations, and move-day readiness drills.
• Collaborate with facility leadership to ensure facility readiness in compliance with standards from agencies such as: - The Joint Commission - Centers for Medicare & Medicaid Services - Occupational Safety and Health Administration - State and local Departments of Health and building authorities
• Coordinate documentation and inspection readiness for licensure and accreditation surveys.
• Ensure life safety systems, emergency preparedness measures, and security infrastructure meet regulatory requirements prior to activation.
• Support the COO in monitoring project budgets related to transition and activation activities.
• Track vendor deliverables, and contractual milestones.
• Collaborate with finance and procurement teams to ensure cost control.
• Serve as a liaison between Department of General Services Project Manager (DGSPM), construction management, architects, engineers, hospital leadership, and operational departments.
• Develop structured communication plans to keep stakeholders informed of timelines, impacts, and expectations.
• Facilitate interdisciplinary meetings and maintain clear documentation of decisions and action items.
• Identify operational, clinical, safety, and reputational risks associated with facility transition.
• Coordinate mitigation plans to prevent service disruption.
• Ensure patient safety and continuity of care remain central throughout transition activities.

Benefits

• DBHDS offers a comprehensive benefits package, including your choice of health plans, paid life insurance, retirement plans, 13 paid holidays, annual leave, family personal leave, sick leave, employee discount programs, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 1-10 employees