Project Manager (Trade Shows & Events)

HR & Onboarding•Dayton, NJ

About The Position

At Impact XM, we bring brands to life through unforgettable live, virtual, and hybrid experiences. As a global leader in experiential marketing, we deliver high-impact events that connect audiences and drive measurable results. We are seeking a highly organized, client-focused Project Manager to join our US team. You’ll support the delivery of complex event programs, collaborate with senior team members, and take ownership of day-to-day project execution across multiple projects.

Requirements

Experience in project management, events, or experiential marketing (agency experience preferred)
Strong organizational and multitasking skills with great attention to detail
Excellent communication and stakeholder management skills
Ability to thrive in a fast-paced, deadline-driven environment
Proactive, solutions-focused mindset
Willingness to travel as needed within the US

Nice To Haves

Familiarity with project management tools (e.g., Wrike) and event platforms (e.g., Cvent) is a plus

Responsibilities

Support Account Leads and Senior Project Managers in building strong client relationships
Participate in client meetings, calls, and status updates
Manage day-to-day client communications across assigned projects
Ensure client expectations are consistently met or exceeded
Oversee execution of events, ensuring timelines, budgets, and quality standards are met
Develop and maintain project plans, timelines, and workback schedules
Coordinate internal teams and external vendors to keep projects on track
Identify risks and proactively support solutions to maintain delivery
Maintain organized project documentation
Use internal systems and tools (e.g., Wrike, Project Lab 360) to manage workflow
Support sourcing, briefing, and managing third-party vendors
Assist with contracts and ensure suppliers meet project requirements
Liaise with internal departments and external partners to ensure smooth execution
Support live, virtual, and hybrid events on-site as needed
Manage team and client briefings, supplier coordination, and schedules
Troubleshoot issues during events
Assist with post-event debriefs and reporting
Track project budgets and support financial management across workstreams
Assist with estimates, budget updates, and cost tracking
Support invoice reconciliation and accurate financial reporting
Identify opportunities for efficiencies and cost savings
Work closely with cross-functional teams to deliver high-quality projects
Mentor and support junior team members
Contribute to a positive, collaborative team environment