Project Manager, Pitch Orchestration

OLIVER Agency - North America•New York, NY

3d•$119,000 - $133,000

About The Position

You'll be the coordination engine behind enterprise pitches, RFPs, and proposals that drive OLIVER's growth across North America. Working at the intersection of solutions strategy, creative development, and client engagement, you'll translate complex opportunity requirements into executable project plans that deliver polished, compliant submissions. We're looking for someone who can bring structure to ambiguity, finding efficient pathways through multi-stakeholder processes that secure new business. Success means consistently delivering high-quality pitches on time, with clear communication and seamless coordination across all contributors

Requirements

A track record managing complex projects in creative agencies, consultancies, or professional services environments, with experience coordinating cross-functional teams
Proven ability to manage pitches, RFPs, or similar high-stakes, deadline-driven work that requires precision and stakeholder coordination
Strong communication skills that enable clear written and verbal interaction with senior stakeholders, from brief summaries to detailed project updates
Expertise in project management methodologies and tools (e.g., Asana, Monday.com, MS Project, Slack) that support efficient workflow coordination
Experience working with enterprise clients or complex B2B environments, understanding the rigour and professionalism required
The ability to quickly understand context and priorities, applying sound judgment about when to escalate and when to resolve independently
An eye for detail balanced with pragmatic thinking, ensuring accuracy without losing momentum or flexibility
Proficiency with Gen AI tools (ChatGPT, Claude, project management AI assistants) to enhance planning, documentation, and communication efficiency
Agentic mindset: ability to break down complex pitch requirements, identify optimal coordination approaches, and execute systematically
Experience using AI to streamline project workflows, automate status reporting, and improve stakeholder communication
Understanding of AI capabilities for proposal development while maintaining human oversight for strategic decision-making
Ability to guide teams in effective AI tool usage for project management and documentation

Responsibilities

Lead end-to-end project management for enterprise pitches, RFPs, RFIs, and renewal processes that secure new client partnerships
Build practical project plans and timelines that coordinate contributors across Solutions, Strategy, Creative, AI Enablement, Operations, Finance, and Legal teams
Transform complex RFP requirements into clear, actionable workflows that ensure complete, compliant submissions
Support opportunity development by organizing scope, effort, and delivery approach inputs that inform strategic positioning
Coordinate materials showcasing embedded agency models and AI-enabled delivery capabilities for enterprise audiences
Manage quality assurance processes that ensure submissions are accurate, cohesive, and client-ready
Run efficient stakeholder meetings and status updates that keep multi-disciplinary teams aligned and informed
Apply systematic approaches to process improvement, capturing learnings that enhance future pitch effectiveness
Navigate high-pressure environments with calm professionalism, making sound decisions about escalation and resolution
Balance multiple concurrent pursuits while maintaining clarity, momentum, and attention to detail