Project Manager/Paralegal, Legal and Global Affairs

Coherent Corp • Santa Clara, CA

65d • Hybrid

About The Position

Primary Duties & Responsibilities Create a project dashboard, manage, and report out on projects status to keep the projects on target for completion. Take ownership, make decisions and move projects forward, sometimes with limited direction. Manage team budget, tracking spend and provide report out for prior month spend as well as forecast for the next month. Assist with meeting preparation, including: Preparing and distributing materials Drafting power points, agendas, capturing meeting minutes, and tracking action items Assist in onboarding on new department team members. Perform other duties as assigned, depending on team and business priorities. Education & Experience BA or BS degree preferred Minimum 4-6 years of relevant experience, ideally in a corporate legal environment Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Visio) Familiarity with legal operations, processes, and technology Proficiency with expense reporting and travel management tools (Concur and Navan Business Travel preferred) Prior experience in the AI, semiconductor and/or manufacturing industry a plus Skills Exceptional attention to detail, particularly in written communication Ability to support multiple stakeholders simultaneously Comfort with legal tech and basic understanding of AI tools to streamline tasks Strong problem-solving mindset; thrives on overcoming obstacles Effective multitasking and project management in fast-paced environments Tech-savvy and eager to leverage automation and efficiency tools Professionalism and discretion when handling sensitive information Excellent interpersonal and communication skills in a global, multicultural team Highly adaptable and flexible to work extended hours when required Self-motivated, proactive, organized, and resourceful Working Conditions Hybrid work environment with an expectation of 3 days/week in the office or. Office-based with occasional remote work flexibility. Physical Requirements Domestic and International Travel up to 10% of the time. Must be able to sit for an prolonged periods. Safety Requirements All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards. Quality and Environmental Responsibilities Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System. Culture Commitment Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.: Integrity - Create an Environment of Trust Collaboration - Innovate Through the Sharing of Ideas Accountability - Own the Process and the Outcome Respect - Recognize the Value in Everyone Enthusiasm - Find a Sense of Purpose in Work Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you need assistance or an accommodation due to a disability, you may contact us at [email protected].

Requirements

• BA or BS degree preferred
• Minimum 4-6 years of relevant experience, ideally in a corporate legal environment
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Visio)
• Familiarity with legal operations, processes, and technology
• Proficiency with expense reporting and travel management tools (Concur and Navan Business Travel preferred)
• Exceptional attention to detail, particularly in written communication
• Ability to support multiple stakeholders simultaneously
• Comfort with legal tech and basic understanding of AI tools to streamline tasks
• Strong problem-solving mindset; thrives on overcoming obstacles
• Effective multitasking and project management in fast-paced environments
• Tech-savvy and eager to leverage automation and efficiency tools
• Professionalism and discretion when handling sensitive information
• Excellent interpersonal and communication skills in a global, multicultural team
• Highly adaptable and flexible to work extended hours when required
• Self-motivated, proactive, organized, and resourceful

Nice To Haves

• Prior experience in the AI, semiconductor and/or manufacturing industry a plus

Responsibilities

• Create a project dashboard, manage, and report out on projects status to keep the projects on target for completion.
• Take ownership, make decisions and move projects forward, sometimes with limited direction.
• Manage team budget, tracking spend and provide report out for prior month spend as well as forecast for the next month.
• Assist with meeting preparation, including: Preparing and distributing materials, Drafting power points, agendas, capturing meeting minutes, and tracking action items
• Assist in onboarding on new department team members.
• Perform other duties as assigned, depending on team and business priorities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Electrical Equipment, Appliance, and Component Manufacturing
• Number of Employees: 1,001-5,000 employees