Project Manager, Operations

BioLabs • Cambridge, MA

15d • Hybrid

About The Position

BioLabs is a global innovation infrastructure company creating the physical and community backbone that powers life science discovery worldwide. Through a growing network of premium shared laboratories and coworking spaces, BioLabs provides turnkey access to state-of-the-art research facilities, entrepreneurial programming, and deep industry and capital connections. These integrated ecosystems enable innovators - from early-stage founders to established R&D teams - to rapidly translate ideas into impact without the constraints of traditional lab ownership. The BioLabs network now spans major innovation hubs across the United States, Europe, and Asia, serving as a catalyst for collaboration and a launchpad for breakthroughs that advance human health and sustainability. Learn more at www.biolabs.io. ROLE OVERVIEW Reporting to the VP Operations, Launch & Resident Experience, the Project Manager, Operations at BioLabs, headquartered in Cambridge, MA, is an experienced leader responsible for planning, organizing, and delivering assigned operations and construction project while ensuring consistency with BioLabs’ strategy, commitments, and goals. The successful candidate will lead, guide, and support projects within the organization which is focused on running cutting-edge co-working lab spaces designed to boost life science entrepreneurs to the next level. The Project Manager, Operations works in a matrixed environment to assist the operations leadership team explore ecosystems, design/launch new sites, train teams, establish/standardize processes across the network, meet KPIs, build new revenue models, and provide data analytics. This is a hybrid position with a preference being close to one of our sites in the US (MA, CT, NY, NJ, PA, NC, TX, CA, VT, MN).

Requirements

• 5+ years of relevant experience with advanced technology industry projects preferred such as R&D labs, medical devices, biotechnology, pharmaceutical, food & nutrition, and/or consumer products.
• Bachelor’s degree in science, project/construction management, or business discipline required. PMP certification preferred.
• Documented experience in life science and/or construction project, program and portfolio management. Knowledge of construction, engineering, and architecture principles ideal.
• Software proficiency and experience related to project management, CRMs, CAD, and Microsoft Office Suite (project, Visio, SharePoint).
• Ability to budget, schedule, negotiate, and control costs.
• High degree of familiarity with contract and subcontract documents, terms, and conditions.
• Able to manage shifting priorities to meet critical deadlines in a fast-paced and dynamic, growing environment, while providing clear direction to team members.
• Proven experience working and leading in a matrix environment.
• Attention to detail along with logical documentation/tracking abilities.
• Strong interpersonal skills, including a strong ability to influence cross-functional stakeholders in different parts of the organization.
• Demonstrated ability to organize, run, and guide working, peer, and user committees.
• Ability to work on multiple concurrent projects.
• Ability to travel domestically and internationally.
• Ability to lift and carry a minimum of 25 pounds and stand for extended periods.
• Availability to attend after-hours events.

Responsibilities

• Coordinate diverse project teams and work with both internal and external stakeholders to ensure expected delivery in a matrixed environment while being highly collaborative and inclusive.
• Develop and maintain detailed project plans and schedules, including objectives, execution, and success measurements. Track delivery of and create repositories for all project deliverables; project reports, dashboards and communications, lessons learned, best practices, etc.
• Execute and lead all phases of launch design and completion including initial programming, planning, feasibility, scope and concept development, detailed design, construction documentation, and construction administration (negotiate contracts, obtain permits and licenses).
• Establish and apply project management practices and principles. Provide leadership and direction in the development and implementation of industry best practices, project management systems, tools, and policies.
• Anticipate and respond to potential barriers and opportunities during project planning and execution that mitigate risk and increase success of projects. Lead resolution of significant issues and build cohesiveness across the operations team, demonstrating effective conflict resolution skills and leadership.
• Build briefing materials and executive summaries for internal business reviews and external engagements with partners, customers, press, and analysts.
• Analyze data from current operations/business activities and suggest project improvements.
• Evaluate tools and technology to improve our core business processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level