Project Manager - Facilities

Stanford Health Care-posted 2 months ago

$62 - $83/Yr

Full-time • Mid Level

Menlo Park, CA

5,001-10,000 employees

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Stanford Health Care is seeking a Project Manager to join our Activations & Operational Integration (AOI) team. In this role, you’ll manage projects that ensure facilities, workflows, and programs are operationally ready to deliver exceptional care from day one. The AOI team provides integrated project management for clinical space activations, hospital tours, and facilities governance across the Stanford Medicine enterprise. By leveraging standard work, AOI aligns workflows with facility capabilities and industry best practices, keeping stakeholders engaged and proactively addressing risks. As a Project Manager, you’ll lead projects from intake through stabilization, overseeing scope, schedules, risks, and compliance. You’ll serve as the central point of contact across operations, facilities, IT, vendors, and leadership, ensuring alignment with enterprise goals. You may also support Senior Project Managers and direct project coordinators to deliver seamless execution.

Deliver concurrent various sized projects to successful completion.
Follow FS&P standard work/processes, policies, and procedures, develop detailed project plans, and complete required project documentation.
Coordinate with FS&P Senior leadership and BOSI manager on project budget targets, status, and resolution of related issues.
Utilize designated project management tools to report project status, manage issues, identify risks and escalations.
Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders.
Support Senior Project Managers as back up on projects.
Coordinate post-project review and lessons learned meetings following stabilization of projects.
Provide leadership while the project coordinator positions the team and collaborates in project implementation.
Balance both internal and external stakeholder interests to maintain alignment of the project outcomes.
Incorporate Lean practices to effectively manage stakeholder and operational leader expectations.
Understand customer requirements and manage the dynamics of these individuals.
Actively facilitate project scope and collaboratively set the schedule, future state processes and operational workflows, leveraging standard team tools to drive projects from intake through successful completion, and ensure the project is completed in scope, on schedule, and within budget.
Develop effective and attainable workplans.
Identify and pursue opportunities to optimize effectiveness.
Develop and administer project reporting systems.
Prepare and present information concerning operational effectiveness.
Organize and delegate work to achieve desired outcomes.

5 years of progressively responsible and related work experience.
Ability to work independently, establish priorities, and make sound decisions while meeting time sensitive deadlines.
Ability to present facts and recommendations effectively in oral and written form.
Ability to identify issues, risks, and escalations, assemble data, validate conclusions, and incorporate resolutions.
Ability to gain consensus among disparate groups.
Advanced proficiency with MS Office Suite (Excel, Word, PowerPoint, and Visio) and Microsoft SharePoint.
Moderate proficiency with Microsoft Project, Primavera or other PPM software tools.
Familiarity with compliance (regulatory, OSHPD, Joint Commission, etc.) and governance issues.
Strong presentation and facilitation skills to communicate with and persuade a wide range of audiences.

Experience working in Healthcare and/or an Academic Medical Center.
Program management leading mission-critical programs that involve significant organizational complexity.
Leading large teams in a matrix management environment.
Developing, implementing, and monitoring process improvement initiatives.
Developing, implementing, managing, and monitoring project management frameworks and methodologies.
Developing and managing project budgets and process.
Space planning, functional programming (architectural), or move management experience.
PMP - Project Mgmt Professional preferred.

Base Pay Scale: Generally starting at $62.75 - $83.16 per hour.
Equal Opportunity Employer.

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