Project Manager, Facilities Management & Planning

University of Denver•Denver, CO

3h•$90,000 - $100,000•Hybrid

About The Position

The Department of Facilities Management and Planning supports the mission of the University of Denver's physical resources to provide a healthy and safe educational environment for the campus community through services of the departments of Capital Projects and Planning, Facilities Management, Parking & Mobility Services, Auxiliaries & Real Estate, and Business & Operations. Position Summary Within the Capital Projects and Planning group and under the management and supervision of the Director of Project Management, and with minimal direction, performs project management of major new construction and/or building renovation projects within established time and budget parameters. Serves as the representative of the Facilities Management & Planning Department in the programming, design, construction and warranty phases of the projects. Key responsibilities of the position include: Project management from project inception through close out Project budget establishment and oversight Contractor selection Contract management, invoicing, purchase orders Essential Functions In addition to following the University of Denver’s policies and procedures, principal responsibilities include, but are not limited to: Project Manager for the University overseeing a variety of types of planning, design and construction projects. The typical type of work that is supported includes: renovations, maintenance projects, furniture replacement, exterior repairs, building additions, utility improvements, etc. Develops reports to track and continually monitor project estimated costs, budgets, actual costs and schedules in coordination with the University Architect, Architect of Record, Contractors and Procurement/Finance Department and provides budgetary and progress reports to the Director of Project Management. Convenes, facilitates and/or attends meetings of the Owner’s Representative, University Architect, Architect of Record, other consultants and contractors during the progress of the project to ensure user satisfaction, quality control and timely completion of the project within budget. Coordinates proper, thorough and timely reviews of plans, drawings, submittals, shop drawings, University standards and code requirements. Makes recommendations to the Director of Project Management on appropriate bidding or negotiation methods and on qualifications of contractors. Participates in the selection and hiring of architects, engineers, consultants and contractors. Coordinates bid solicitations and/or the negotiation process and the award and issuing of contracts. Reviews and approves contractor requests for payment. Participate in the negotiation and approval of change orders within the project budget. Reports on, manages, and maintains the change order log and use of contingency for assigned projects. Determines the need for and coordinates the implementation of required services such as soils testing, surveys, utilities changes or relocations, hazardous material testing and abatement, special inspections, materials testing, demolition, data and telephone, security systems installations, city department reviews and sign-offs. Maintains and distributes project files including plans and specifications, contracts and purchase orders, shop drawings, submittals, progress payments, correspondence, operating manuals and warranty materials. Communication to all internal and external stakeholders to ensure appropriate level of communication in all stages of the project is maintained. This role serves as the primary POC and responsible party for all items within the project scope. Development of scope documents or assisting in developing scope documents for Minor Capital Projects.

Requirements

Ability to read, analyze and interpret blue prints, construction specifications, building codes and other printed regulations as they apply to the construction industry.
Ability to write reports, project descriptions and scope, and routine business correspondence.
Ability to present effectively information, respond to questions and concerns immediately and facilitate satisfactory resolutions to problems.
Must have the self-confidence and assertiveness to present and support conclusions to a variety of groups including high level administrators, architects, engineers, facility staff, and stakeholders.
Ability to calculate figures and amounts such as square footage, area, volume and percentages.
Ability to apply concepts and analyze data.
Knowledge of cost accounting and purchasing methods.
Ability to perform complex analysis.
Ability to make decisions using broad judgment.
Ability to mediate and/or resolve disputes or claims.
Knowledge of fundamentals of project management.
Knowledge of estimating methods and the interpretation and editing of technical specifications and construction documents.
Manage internal paper work, and/or systems input to obtain project approvals by internal management teams.
Manage internal systems update to track project scopes, costs and schedule throughout the duration of the project.
Monitor project budgets to ensure that they are accurate and the balances are correct.
Ability to organize large quantities of information, to deal with frequently changing priorities, and to understand and apply University and Facilities Management & Planning standards, policies and procedures.
Ability to supervise and coordinate multiple prime and sub-contractors, suppliers, Facilities Management & Planning trades and participants from other University departments.
Bachelor of Science in architecture, engineering, construction management, or related field.
Minimum of five years of successful architectural or engineering experience and/or construction program and project management, involving both administrative and technical responsibilities.
Demonstrated success in project management.
Knowledge of basic construction techniques, systems and materials, building trades, local codes, contract law and administration.
Personal computer software applications (Word, Excel, MS Project).
Knowledge of estimating methods and the interpretation and editing of technical specifications and construction documents.
High level of interpersonal and communication (oral and written) skills.
Ability to organize large quantities of information, to deal with frequently changing priorities, and to understand and apply University and Facilities Management & Planning standards, policies and procedures.
Ability to supervise and coordinate multiple prime and sub-contractors, suppliers, Facilities Management & Planning trades and participants from other University departments

Nice To Haves

Current, valid licensure as an architect or professional engineer
Five years experience in management of complex operations and projects in a higher education or institutional setting
Knowledge of key industry trends and developments.
Thorough understanding of current and emerging best practices for sustainability in all aspects of site and building applications, including those of LEED and USGBC.
LEED AP Certification desired.
Experience on a variety of project delivery types and different design and construction contracts: CMGC, design build, design bid build, integrated project delivery.
Proficiency in AutoCAD, REVIT, ArcGIS, and Adobe Creative Suite Applications.

Responsibilities

Project management from project inception through close out
Project budget establishment and oversight
Contractor selection
Contract management, invoicing, purchase orders
Project Manager for the University overseeing a variety of types of planning, design and construction projects.
Develops reports to track and continually monitor project estimated costs, budgets, actual costs and schedules in coordination with the University Architect, Architect of Record, Contractors and Procurement/Finance Department and provides budgetary and progress reports to the Director of Project Management.
Convenes, facilitates and/or attends meetings of the Owner’s Representative, University Architect, Architect of Record, other consultants and contractors during the progress of the project to ensure user satisfaction, quality control and timely completion of the project within budget.
Coordinates proper, thorough and timely reviews of plans, drawings, submittals, shop drawings, University standards and code requirements.
Makes recommendations to the Director of Project Management on appropriate bidding or negotiation methods and on qualifications of contractors.
Participates in the selection and hiring of architects, engineers, consultants and contractors.
Coordinates bid solicitations and/or the negotiation process and the award and issuing of contracts.
Reviews and approves contractor requests for payment.
Participate in the negotiation and approval of change orders within the project budget.
Reports on, manages, and maintains the change order log and use of contingency for assigned projects.
Determines the need for and coordinates the implementation of required services such as soils testing, surveys, utilities changes or relocations, hazardous material testing and abatement, special inspections, materials testing, demolition, data and telephone, security systems installations, city department reviews and sign-offs.
Maintains and distributes project files including plans and specifications, contracts and purchase orders, shop drawings, submittals, progress payments, correspondence, operating manuals and warranty materials.
Communication to all internal and external stakeholders to ensure appropriate level of communication in all stages of the project is maintained. This role serves as the primary POC and responsible party for all items within the project scope.
Development of scope documents or assisting in developing scope documents for Minor Capital Projects.