Project Manager & Estimator Administrator

AEC • Louisville, KY

19d

About The Position

For more than 75 years, Air Equipment Company has been solving the toughest HVAC challenges with smart, reliable solutions. We partner with over 45 leading manufacturers to bring cutting-edge air systems to life—and we do it with a team that values agility, collaboration, and fresh thinking. From engineers to sales and support, every voice on our team plays a part in pushing the industry forward. If you’re looking for your next move, we’re glad you found us. At AEC, you’ll join a company where local roots meet the strength of a national network—giving you the tools to grow, the space to innovate, and the chance to make a real impact from day one. We review every application carefully and appreciate your interest in growing your career with our team. The PME Administrator is an entry-level role focused on keeping our Project Managers & Estimators organized, informed, and operating efficiently. This position manages the bid calendar, maintains Salesforce dashboards and reports, and supports several key controls product lines. The ideal candidate is highly organized, tech-savvy, proactive, and comfortable working in a fast-paced environment with frequent task switching.

Requirements

• Bachelor’s degree preferred (business, engineering, construction management) or equivalent experience.
• Strong computer skills (Excel, Word, Outlook; Salesforce a plus).
• High attention to detail with the ability to manage many small tasks simultaneously.
• Strong communication skills and a team-oriented mindset.
• Self-starter comfortable operating in a dynamic, busy environment.
• Willingness to learn technical concepts over time (VFDs, airflow, controls systems).

Responsibilities

• Maintain the Controls bid calendar and track key deadlines.
• Route new opportunities to the correct PME and update Salesforce accordingly.
• Maintain Salesforce dashboards, reports, and activity tracking for the Controls team.
• Serve as the internal lead for Onicon, Paragon, Air Monitor, Tamco, and select ABB/Phoenix tasks.
• Handle basic order entry, quote updates, shipping status, and documentation.
• Support management of owner-owned stock and related records.
• Assist with small drives/controls projects as assigned.
• Prepare IOMs, submittals, and quote revisions.
• Assist with project billing documentation
• Organize project files and ensure documentation is complete and up to date.
• Support PMEs with administrative and data-driven tasks as knowledge increases.
• Identify opportunities to streamline workflows and improve information accuracy

Benefits

• On-boarding program with one-on-one support from PME Leads
• Professional development opportunities through seminars, conferences, web-based training, and onsite manufacturer visits as well as custom Individual development plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level