Project Manager (Engineer to Order)

MAS HVAC INC•Maple Grove, MN

28d•$70,000 - $100,000

About The Position

MAS creates custom-engineered thermal management solutions for markets that thrive on flexibility, creativity, and bold ideas. From humble beginnings to becoming an emergent multi‑brand manufacturing leader, we’ve grown by bringing in great people and empowering them to do great work. At MAS, we believe innovation happens when everyone contributes, diversity of thought is celebrated, and people feel supported in their growth. We take pride in working hard together—tackling challenges, solving problems, and having fun along the way. As we expand into both emerging and mission-critical industries, we stay committed to delivering efficient, competitive, and sustainable heating and cooling technologies. And throughout your career here, you’ll have the chance to directly shape the foundation for what's next in our industry. Position Summary: MAS HVAC / Daedex specializes in delivering Engineer‑to‑Order (ETO) cooling solutions for mission‑critical applications. As part of the developing Project Management Office (PMO), the ETO Project Manager is the single‑threaded owner responsible for managing all project activities from Purchase Order (PO) through shipment, delivery, and project close‑out. This role ensures consistent communication, disciplined document control, and coordinated execution across Engineering, Operations, Manufacturing, Supply Chain, Logistics, and Customer stakeholders—directly supporting the standardized processes and tools defined by the PMO, including the Communication Plan, ETO workflow, responsibility matrix, Request for Information (RFI)/Submittal procedures, Decisions Log, and Key Performance Indicators (KPIs).

Requirements

2–5 years of project management experience in ETO manufacturing or engineered‑systems environments (e.g., HVAC, mechanical systems, industrial equipment).
Proficiency in Microsoft Office applications (Excel, PowerPoint, Outlook, Teams/SharePoint); ability to work with Gantt‑style schedules.
Ability to learn MAS HVAC’s engineered products, workflow sequences, and PMO processes quickly.
Demonstrated ability to manage high‑volume, multi‑month projects concurrently.
Strong communication, customer‑management, and documentation skills.
Ability to work collaboratively across departments.

Nice To Haves

Experience with Customer Relationship Management (CRM) or Enterprise Resource Planning (ERP) systems (e.g., Salesforce, IFS, SAP) — a plus, but not required.
Familiarity with manufacturing environments, engineering drawing review, and formal document control.
Project Management Professional (PMP) certification or ability to obtain within 12 months (company-supported).
Experience with RFI/Submittal workflows or disciplined project documentation.

Responsibilities

Customer & Communication Leadership Serve as the customer’s single point of contact (SPOC) beginning at the Job Kickoff (post‑PO).
Execute all communication using standard PMO tools: weekly status updates, milestone notices, schedule reports, risk and issue summaries, and decision documentation.
Administer the post‑PO RFI and Submittal processes to ensure accuracy, traceability, and timely closure (clear 2-way communications per the communication plan).
Maintain a consistent, predictable communication rhythm between MAS HVAC and all customer representatives.
Project Execution & Control Own and manage scope, schedule, cost, risk, change control, and quality from PO through completion.
Build and maintain multi‑month project schedules (typical duration: 2 to 12 months) and manage several dozen active ETO projects simultaneously.
Coordinate cross‑functional teams, including Applications Engineering, Production Engineering, Manufacturing, Supply Chain, Quality Assurance (QA), and Logistics.
Maintain all PMO digital artifacts in Microsoft Teams and SharePoint: Decisions Log RFI Register Submittal Register Risk and Issue Log Version‑controlled drawings, specifications, and approvals Support internal and external gate reviews and milestone events as required.
Logistics, Delivery Coordination Communicate scheduling and shipment details using PMO standard templates, including: Estimated Ship Date (ESD) Estimated Time of Arrival (ETA) ranges Shipment notifications, exceptions, and Proof of Delivery (POD) confirmations Coordinate factory readiness, pre‑shipment inspections, and support Factory Acceptance Testing (FAT) or Site Acceptance Testing (SAT) when required.
Align close‑out communication and activities with the developing PMO process.
Financial & Change Control Management Track budgets and protect project margin through proactive risk mitigation and formal change control.
Document scope changes, schedule impacts, and cost implications; secure required approvals; update baselines.
Continuous Improvement & PMO Development Capture lessons learned and recommend enhancements to PMO processes, templates, and tools.
Support rollout of new standards as MAS HVAC scales the PMO framework.
Identify and support improvements in department processes to increase efficiency.