Project Manager - Communications & Outreach (P005)

Tarrant Regional Water District•Fort Worth, TX

21h•$84,219 - $126,318

About The Position

The Project Manager is responsible for leading the coordination, prioritization, execution, and delivery of communications projects and project requests across all TRWD departments. This role serves as the primary point of accountability for managing project intake, aligning resources, and ensuring the timely and effective delivery of communications assets. Acting as the central liaison between the Communications team and internal stakeholders, the Project Manager proactively drives project planning, facilitates cross-functional collaboration, and supports select external communications initiatives. This position plays a critical role in maintaining workflow efficiency, setting expectations, and ensuring communications projects align with organizational goals, timelines, and quality standards.

Requirements

Five (5) years of experience working with a centralized marketing or communications department that serves an entire organization
Five (5) years of demonstrated experience in project management with a proven ability to work with multiple cross-functional teams/departments
Proven track record of successful project delivery within defined timelines and budgets
Five (5) years of experience using project management tools and methodologies
Strong organizational and time management skills with the ability to prioritize and problem-solve effectively
High initiative self-starter with the ability to multitask and effectively work under tight deadlines on a regular basis and flexibility to work in an collaborative environment with a high tolerance for ambiguity and change
Excellent written and verbal communication skills
Bachelor's Degree in Marketing, Communications, Management, PM, or a related field
Valid Texas driver’s license

Nice To Haves

Ideal candidate has experience working in a centralized marketing/communications or similar department that provides marketing and communications services across multiple internal departments, divisions, etc.
Familiarity with creative production processes and marketing campaign execution
Experience managing creative professionals or communications teams
Project Management Professional (PMP) certification or similar credentials
Thorough knowledge and experience of project management software (e.g., Asana or similar tool) with the ability to improve team efficiency
Master’s Degree in Marketing, Communications, Management, PM, or a related field
Project Management Professional (PMP) Certification or similar credentials

Responsibilities

Manage the intake, evaluation, and prioritization of all project requests submitted through the formal intake process.
Collaborate with clients to define project objectives, clarify scope, identify requirements, and align expectations at project initiation.
Lead coordination with Communications team members to assess capacity, assign appropriate resources, and establish realistic, achievable project timelines.
Oversee and manage multiple concurrent projects, ensuring consistent communication with internal stakeholders regarding progress, dependencies, risks, and deadlines.
Document, workflows, milestones, and deliverables, utilizing the project management platform (Asana).
Ensure accountability for on-time delivery of all tasks, deliverables, and project materials, proactively addressing obstacles to maintain project momentum.
Actively support, contribute to, and guide the planning, coordination, and execution of external communications initiatives.
Directly coordinate with Communications team members to delegate work, establish milestones, monitor progress, and ensure alignment with project goals and standards.
Manage and oversee contractors, interns, and other temporary resources, including assigning tasks, supervising work quality, managing timelines, and providing guidance and feedback throughout the project lifecycle.
Serve as the primary point of accountability for external focused project requests received by the Communications Department.
Lead collaboration between the Communications team and internal stakeholders to align workflows, timelines, to meet deliverables and deadlines.
Coordinate review, feedback, and approval processes with relevant stakeholders to ensure timely decision-making and project progression.
Maintain clear, consistent, and proactive communication with internal clients, providing regular updates, follow-ups, and issue resolution as needed.
Own project development timelines by identifying required skills, resources, and dependencies to ensure projects are delivered on time, within scope, and within budget.
Ensure accurate and timely documentation of project processes, milestones, and outcomes within Asana to support transparency and accountability.
Track and evaluate project metrics and team performance, using data-driven insights to identify risks, inefficiencies, and opportunities for improvement.
Develop, maintain, and manage a comprehensive calendar of all annual communications projects.
Manage vendor relationships and external service procurement, including coordination, performance oversight, and cost management as required.
Continuously refine and enhance project management systems, tools, and best practices to improve efficiency, consistency, and overall team effectiveness.
Maintain a working knowledge of the District’s strategic priorities and levels of service to ensure communications projects align with organizational objectives.
Lead continuous improvement efforts by identifying opportunities for innovation, process enhancement, and workflow optimization.
Perform additional duties as required to support the success of the Communications team and the organization.