Project Manager 2

Ohio Department of Administrative Services • Columbus, OH

8h

About The Position

Under the direction of the Chief Strategy Officer, leads the Strategic Implementation team:
· Oversees executive leadership projects and monitors all agency-wide projects overseen by the Strategic Implementation team;
· Performs, plans and oversees all phases of project management for activities & responsibilities resting across multiple offices within the Ohio Department of Education and Workforce (i.e., DEW) and whose primary stakeholders are the Federal Government and DEW leadership;
· Provides project management and consultation for grant projects to ensure compliance with state and federal requirements;
· Manages & directs development & implementation of multiple technical &/or non-technical projects to assist DEW leadership in planning & controlling of initiatives that support DEW goals & strategies;
· Directs, implements, & monitors policy & ensures compliance;
· Oversees implementation schedule for agency projects;
· Manages &/or directs development & implementation of planning document(s);
· Provides reports to executive leadership.
Defines project requirements, quality standards & timelines:
· Evaluates & accepts/rejects project deliverables;
· Determines & mitigates risk to department;
· Determines & allocates resources within and between projects;
· Develops & directs project artifacts (e.g., to include statements of work, plans, objectives, milestones, & performance metrics);
· Monitors activities (i.e., planned to actual) & measures progress in accordance with established project management methodology;
· Coordinates assignment & engagement of resources including establishment of project objectives, milestones, & deliverables;
· Manages cross-functional resource teams & initiates pursuit of continuous quality improvement initiatives;
· Allocates resources & establishes project budgets;
· Tracks budget, actual expenditures & task-level performance against project plan.
Provides oversight and management of the following projects, programs, and initiatives:
· Public meetings
· AI initiatives
· Out-of-state travel (e.g. processing, policies, procedures, training)
· Content review process (e.g. mandated reports, conference proposals, department letters of support)
· Department-level projects including standard operating procedures
Interviews stakeholders to determine needs, expectations, project requirements, & priorities:
· Facilitates the RFP process with program offices and the Department’s sourcing office;
· Assists program offices in creating RFPs to ensure all federal and state requirements are included;
· Directs professional & technical staff in team environment;
· Manages issues & change (e.g., cost, scope, resources);
· Reports on project & team activities to senior management (e.g., project presentations, white papers, talking papers).
Performs other related duties as assigned.

Requirements

• 4 yrs. exp. in project management (i.e., management & development of project/program requirements, design, development, testing/pilot, training & full scale implementation), with experience to be commensurate with project/program &/or position description on file (e.g., specific human service program area, management information sciences, fiscal)
• 12 mos. exp. in budgeting & calculating cost projections of program/projects
• successful completion of 2 yrs. post-secondary education majoring in business administration, public administration, computer science/information technology, social science, or health, with major being commensurate with project to be assigned
• 12 mos. exp. as Project Manager 1, 63381 or IT Project Manager 1, 63384
• equivalent of Minimum Class Qualifications for Employment noted above
• Job Skills: Project Management

Responsibilities

• Oversees executive leadership projects and monitors all agency-wide projects overseen by the Strategic Implementation team
• Performs, plans and oversees all phases of project management for activities & responsibilities resting across multiple offices within the Ohio Department of Education and Workforce (i.e., DEW) and whose primary stakeholders are the Federal Government and DEW leadership
• Provides project management and consultation for grant projects to ensure compliance with state and federal requirements
• Manages & directs development & implementation of multiple technical &/or non-technical projects to assist DEW leadership in planning & controlling of initiatives that support DEW goals & strategies
• Directs, implements, & monitors policy & ensures compliance
• Oversees implementation schedule for agency projects
• Manages &/or directs development & implementation of planning document(s)
• Provides reports to executive leadership
• Defines project requirements, quality standards & timelines
• Evaluates & accepts/rejects project deliverables
• Determines & mitigates risk to department
• Determines & allocates resources within and between projects
• Develops & directs project artifacts (e.g., to include statements of work, plans, objectives, milestones, & performance metrics)
• Monitors activities (i.e., planned to actual) & measures progress in accordance with established project management methodology
• Coordinates assignment & engagement of resources including establishment of project objectives, milestones, & deliverables
• Manages cross-functional resource teams & initiates pursuit of continuous quality improvement initiatives
• Allocates resources & establishes project budgets
• Tracks budget, actual expenditures & task-level performance against project plan
• Provides oversight and management of the following projects, programs, and initiatives: · Public meetings · AI initiatives · Out-of-state travel (e.g. processing, policies, procedures, training) · Content review process (e.g. mandated reports, conference proposals, department letters of support) · Department-level projects including standard operating procedures
• Interviews stakeholders to determine needs, expectations, project requirements, & priorities
• Facilitates the RFP process with program offices and the Department’s sourcing office
• Assists program offices in creating RFPs to ensure all federal and state requirements are included
• Directs professional & technical staff in team environment
• Manages issues & change (e.g., cost, scope, resources)
• Reports on project & team activities to senior management (e.g., project presentations, white papers, talking papers)
• Performs other related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees