Project Management Office Director (DH2200)

Tuba City Regional Health Care • Tuba City, AZ

173d

About The Position

The Project Management Office (PMO) Director is responsible for the project management standards for the organization. The PMO Director will work with the Chief Operating Officer and other hospital leaders to create a Project Management Office. Incumbent will establish PMO role, create center of excellence for all project initiatives that aligns with the Project Management Institute (PMI) guidelines, quality standards and company strategy. Director will create, organize, and implement strategies and business programs. Ensure projects are completed on time and within budget. Oversee the project management process and supplemental staff. Communicate to Executive Management on all projects. The PMO Director will be responsible for development and implementation of PMO processes and policies.

Requirements

• Bachelor's degree in Project Management, Business Administration, Communication, Education, Information Technology, Public Administration and other related fields.
• Project Management Professional (PMP) certification with an accredited entity.
• Must have and maintain a current unrestricted Driver's license.
• Minimum of 5 years' experience in project/program management, with at least 3 years' experience in a leadership role for large scale programs/organization.

Nice To Haves

• Proven ability to simultaneously manage multiple projects and teams.
• Strong program and project management skills managing complex, multi-faceted projects resulting in measurable successes and program growth.
• Proven leadership and management skills as a project/program manager.
• Proven ability to produce project artifacts and other project data.
• Demonstrated experience in strategic planning, risk management, and people management with use of project software, techniques, and/or tools.
• Proven record managing teams and projects in healthcare organizations.
• Successfully managed project deliverables and kept to timelines.
• Expert knowledge of project and change management methodologies, techniques and processes.
• Able to manage budget, cost, and profitability.
• High-level communication, interpersonal skills and ability to cultivate and maintain relationships with project managers, teams, vendor, and other stakeholders.
• Experience monitoring and evaluating projects, programs, and portfolios.
• Taught and mentored small and large groups.
• Flexible, adaptable and resourceful.
• Demonstrated leadership ability and management of high-performing teams.
• Managing healthcare facilities construction and renovation is a plus.

Responsibilities

• Promote the mission, vision, and values of the organization.
• Collaborate with other directors, managers, and other personnel to understand the parameters of a project.
• Guide and aid employees, conducting research, and using found data and results to better develop projects and strategies.
• Develop and maintain project management methodologies that will manage business projects effectively and efficiently.
• Maintain prioritization of the company's portfolio of projects by collaborating with key leaders in the business and technology functions.
• Create forums to gather information about process improvements to enhance project feasibility and timelines.
• Collaborate with leadership and project managers to produce a risk management guide for projects.
• Manage and review contracts as it relates to active projects and ensuring contracts are appropriate for transition to maintenance of the completed project.
• Participate in and/or lead project evaluation and consultant selection for applicable procurements.
• Attend and actively participate in partnering sessions with contractors, agencies, and organizations to obtain feedback on company performance and effectiveness.
• Assist IT and facilities Project Managers in the development of project procurement documents for various delivery methods.
• Provide regular detailed reporting/metrics on existing projects, resource allocation, project status completion statistics, and any variances to plan and forecast future needs.
• Review and monitor project schedules, analyze and monitor construction progress to determine impacts to schedule, and provide feedback to the COO.
• Regularly attend and/or lead detailed project meetings with assigned IT and Facilities Project Managers to ensure goals are achieved.
• Monitor, advise, consult, and communicate project-related issues, scope changes, variances, and contingencies that may arise during projects to the COO.
• Facilitate amicable solutions.
• Assumes a lead role in any dispute resolution activities occurring on assigned projects if the Project Manager is unavailable.
• Review monthly budget projections and review financial billings with PMs.
• Provide oversight and assist with project development at initiation and review monthly to ensure accuracy.
• Work closely with the COO on other special planning and department projects.
• Oversee and report weekly, monthly, quarterly, and annual metrics.
• Attend weekly owners' meetings, projects committee meetings, and safety meetings.
• Review project change requests for accuracy, completeness, and budget compliance.
• Lead an interdepartmental team to complete an assigned project on time, to specifications, and with accuracy and efficiency.
• Ensure compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices.
• Monitor all phases of a project and promptly address any changes to the original scope of services and the impact on the project schedule and budget.
• Continually assessing project needs and resources available to complete the project successfully.
• Plan workflows, conduct statistical production/project studies, and analyze production costs.
• Comply with the established Hospital Standards for Life Safety and Joint Commission Standards.
• Ensure setting up of safety measures during construction.
• Attend meetings as arranged by Leadership, Supervisors, and Medical Directors as required.
• Oversee all business contractor projects, processes and advise as necessary.
• Supervise all Project Coordinators such as, but not limited to Information Technology, Facilities Support, Revenue Integrity, and Bio Med.
• Responsible for the supervision of Project Management Office staff including the granting of leave, performance appraisals, individual or group conduct resolution and addresses performance problems.
• Ensure proper PPE is always worn while on duty including but not limited to face mask, gloves, gown, NIOSH-approved N95 filtering respirator or higher (if available), and eye or face shield.
• Complete donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly.
• Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee, and external customer satisfaction.
• All other duties as assigned.

What This Job Offers

• Career Level: Senior
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees