HVAC Focus) 2 of 2) - 58254804902 - 18706

Somewhere•Puerto Colombia, LA

5d•$1,700 - $2,300•Remote

About The Position

We are hiring a Project Management Coordinator to support the execution of construction projects, with a focus on MEP and HVAC-related workstreams . This is not a senior project manager role. Instead, this position focuses on coordination, documentation, bid support, and vendor communication , working closely with internal project managers. The ideal candidate has a background in construction and understands how to read project documentation, support bid processes, and coordinate across vendors and subcontractors.

Requirements

Background in construction, with exposure to MEP or HVAC projects
Experience in project coordination, estimating support, or bid administration
Ability to read and interpret basic construction documents or project scopes
Strong organizational skills with attention to detail in documentation and pricing
Experience working with spreadsheets and internal tracking systems
Comfortable communicating with vendors and subcontractors
Highly organized and process-driven
Strong follow-through and accountability
Clear and professional communication skills
Ability to manage multiple deadlines in parallel
Proactive in identifying gaps or issues

Nice To Haves

Direct experience supporting mechanical or HVAC contractors
Exposure to bid preparation, RFQs, or subcontractor coordination
Familiarity with construction workflows and project lifecycles

Responsibilities

Organize and maintain project documentation across internal filing systems and shared drives
Ensure all project records are accurate, complete, and easily accessible
Assist in tracking project progress and maintaining internal databases
Assist in preparing bids and project proposals
Compile required documentation and ensure bid packages are complete
Submit bids and budgets in alignment with strict deadlines
Communicate with vendors and subcontractors to gather pricing and project details
Follow up to ensure timely responses and complete submissions
Support sourcing of cost-effective solutions aligned with project requirements
Review vendor pricing to ensure alignment with project scope
Flag discrepancies, missing scope elements, or inconsistencies
Support the team in ensuring bids are accurate and complete before submission
Maintain an up-to-date database of prospective and active projects
Track bid status, timelines, and key milestones
Provide support across project management and office functions as needed
Assist with ad hoc coordination tasks to support project delivery