Project Management Assistant I

Johnson, Mirmiran & Thompson•Hunt Valley, MD

4d•$25 - $33•Onsite

About The Position

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #50 on Engineering News-Record’s list of the Top 500 Design Firms. Position Summary: This position will support Project Managers throughout the project lifecycle (creation, budgeting, maintaining, invoicing, closeout/archival, etc.). Providing contractual, financial, and administrative support to several departments at the JMT’s Hunt Valley office. Project management and financial assistance related to contractual management including redistribution of contract and task funds, price proposals, task proposals, closeout letters, contract agreements, compliance with each client’s contractual and financial requirements, subconsultant agreements, budget setup, invoice review, and subconsultants’ management. Providing project administrative support to project managers; providing database assistance; performing administrative duties such as editing outgoing correspondence, typing, copying, filing (mostly electronic), report preparation, and helping maintain project documentation. The selected candidate will be required to work in our Hunt Valley, MD Office. Remote work is not available for this opportunity, at least for the first two years. Compensation for this position is $25-33/hour, commensurate with experience and education. Essential Functions and Responsibilities Assist Project Managers in contract/project administration and management, which may include the following: preparation of pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project-related documentation for submission to clients Continuously track and monitor multiple contracts/projects and budgets Work closely with Project Managers and Accounting & Finance Department to communicate the status of action items Facilitate management and coordination of project subconsultants and in-house support disciplines Create and track subconsultant agreements and contract renewals Additional Functions and Responsibilities Create, edit and distribute conference/meeting notes Conduct daily tracking of project deliverables to ensure timely processing Perform other related duties as assigned

Requirements

Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint)
Proficient written and verbal communication skills
Excellent organizational and time management skills
High School Diploma required
0-6 years of relevant experience required
Attention to detail with the ability to recognize discrepancies
Ability to multitask and perform well in a fast-paced environment
Ability to learn quickly
Strong work ethic
Ability to work independently, as well as part of a team

Nice To Haves

Associates Degree or a Four-Year Degree in Business Administration, Business Management or a related field is preferred

Responsibilities

Assist Project Managers in contract/project administration and management, which may include the following: preparation of pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project-related documentation for submission to clients
Continuously track and monitor multiple contracts/projects and budgets
Work closely with Project Managers and Accounting & Finance Department to communicate the status of action items
Facilitate management and coordination of project subconsultants and in-house support disciplines
Create and track subconsultant agreements and contract renewals
Create, edit and distribute conference/meeting notes
Conduct daily tracking of project deliverables to ensure timely processing
Perform other related duties as assigned