Project Intake and Communications Specialist

Kennesaw State University•Kennesaw, GA

42d•$58,000 - $78,000

About The Position

Serves as the primary lead for project intake within the division. Evaluates and organizes project requests, conducts preliminary assessments, and ensures alignment with university priorities. The Specialist develops and delivers high-quality communications and reports to support executive decision-making, stakeholder engagement, and project transparency.

Requirements

Bachelor's degree in construction management, architecture, engineering, facilities management, or related field or an equivalent combination of relevant education and/or experience.
Three (3) years of related experience in construction, facilities, and/or project management.
Able to independently analyze project requests and prepare recommendations for leadership
Able to handle multiple tasks or projects at one time meeting assigned deadlines
Knowledge of construction or facilities project management processes
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, time management, project management, and presentation skills
Strong organizational and coordination skills
Excellent communication skills, with demonstrated ability to prepare professional-level reports and executive presentations
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Nice To Haves

Professional certification such as CAPM, PMP, or CMAA
An advanced degree from an accredited institution of higher education in a related field
Experience in higher education or public-sector project environments
Experience with Power BI dashboard development and management

Responsibilities

Serves as first point of contact for new project requests
Reviews and tracks intake submissions, conducts preliminary assessments, and coordinates with Project Managers and Campus Planners to determine requirements, scope, and priority
Ensures intake process aligns with institutional standards and strategic goals
Provides input into prioritization and resource allocation
Manages and enhances project tracking information and integrates into Power BI or similar program
Prepares executive-level presentations, reports, and dashboards that summarize project status, priorities, and risks
Creates and maintains communication plans for construction road closures, utility outages, and other disruptive construction activities which may require after-hours emergency communications
Ensures clarity, professionalism, and alignment with university objectives
Engages with faculty, staff, administrators, and external partners to ensure understanding of project needs and decisions
Responsible for promoting and maintaining transparency and consistency in project communications
Oversees project file management and documentation standards
Conducts post-project audits to confirm close-out deliverables are complete and compliant with university requirements