Project Facilitator

Little Careers•Newport Beach, CA

13h•Onsite

About The Position

Little , a diverse and transdisciplinary design firm committed to elevating performance, is seeking a Project Facilitator with a positive, collaborative work style for our Community Studio in our Newport Beach, CA office. The person selected for this opportunity will support the Community Studio in Newport Beach by facilitating project logistics. These include but are not limited to preparation, distribution, and e-filing of correspondence, reports/logs, contracts, and spreadsheets; coordinating and processing all agency documentation throughout all project phases. This person will provide project assistance as needed, to include printing/plotting and assembling drawing sets for distribution, collection of municipality project requirements, and coordination with other internal and external team members, agencies, and client representatives.

Requirements

Minimum of 3 years of experience in field or related area
Experience with the DSA process
Strong MS Office skills (Word, Outlook, and Excel)
In-depth knowledge of document management systems and programs, such as Newforma and Bluebeam
Preparation, distribution, and e-filing of correspondence, reports/logs, contracts, and spreadsheets; maintaining master project tracking spreadsheets
Excellent communication, interpersonal, and organizational skills
Experience working in a fast-paced environment required
Requires considerable discretion, initiative, and independent judgment in non-routine matters, demonstrated ability to make decisions or get decisions made

Responsibilities

Preparation of meeting minutes
Scanning hard-copy documents and distribution to team and client representatives
Coordinating project information and assisting in consultant agreements
Assisting team with completing and processing local and state agency documents, including but not limited to: Processing of all DSA documents and appointments prior to DSA submittal Coordinating DSA documents from consultants and owner Processing of Addenda, RFI’s, Submittals, ASI’s, Deferred Approvals, and CCD’s Processing of all closeout documents from Lab, Project Inspector, Contractor(s), and Owner
Coordinates activities to ensure that goals or objectives of the jobs are accomplished within prescribed time frame and parameters and to the satisfaction of the Studio Principal
Implements project processes and procedures efficiently and effectively
Compiles project data and inputs into the company database
Plans, executes, and finalizes jobs according to deadlines
Oversees the timeline and communications to project team and client
Completes project work that may include printing/plotting and assembling drawing sets for distribution, collection of municipality project requirements, and coordinating with other internal studios or departments
Provides superior customer service - responds promptly to team members and client
Maintains working knowledge of other team members' jobs