Project Coordinator - Buildings

WSP • Dallas, TX

5d

About The Position

WSP is currently initiating a search for a full-time Project Coordinator for our Dallas, TX office. Be involved in projects with our Buildings Team and be a part of a growing organization that meets our client ’ s objectives and solves their challenges. Your Impact Maintaining project calendar including project schedules and publishing to project team. Assist in preparation of any materials required for project pursuit. Assist in preparing PSA checklist and other internal forms. Assist in processing contracts and sub-consultant contracts. Assist in scheduling design reviews, charrettes, and regular project meetings. Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required. Assist in booking travel for team members Assist in submitting expense reports for team members Assist in tracking scope changes and preparing add service requests to the client. Create and maintain project document file storage within the WSP standard project directory structure. Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses. Provide production support for project technical staff. Assist project teams in distributing project materials to clients and other industry partners. Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required. Assist Engineers of Record in processing and filing of project status forms with Authorities Having Jurisdiction.

Requirements

• High School Diploma or GED Required
• 0-2 years of experience in related field
• Proficient in MS Word, Acrobat Pro, and generally the MS Office Suite
• Detail oriented, highly organized, possess strong written and oral communication skills, and ability to work with virtual team members in a fast-paced, deadline driven environment
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies

Nice To Haves

• Familiarity with Bluebeam is a plus
• Prior experience with the A/E/C industry is preferred

Responsibilities

• Maintaining project calendar including project schedules and publishing to project team.
• Assist in preparation of any materials required for project pursuit.
• Assist in preparing PSA checklist and other internal forms.
• Assist in processing contracts and sub-consultant contracts.
• Assist in scheduling design reviews, charrettes, and regular project meetings.
• Attend project, department and team meetings and take meeting notes.
• Distribute meeting notes internal and externally as required.
• Assist in booking travel for team members
• Assist in submitting expense reports for team members
• Assist in tracking scope changes and preparing add service requests to the client.
• Create and maintain project document file storage within the WSP standard project directory structure.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
• Provide production support for project technical staff.
• Assist project teams in distributing project materials to clients and other industry partners.
• Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required.
• Assist Engineers of Record in processing and filing of project status forms with Authorities Having Jurisdiction.

Benefits

• WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees