Project Coordinator (Federal Construction)

Fedvet Construction • Temecula, CA

1d

About The Position

The Project Coordinator supports FedVet’s execution of federal construction projects by providing project coordination, document control, and administrative discipline from award through closeout. Working closely with Project Managers, Quality Control Managers, and internal support teams, this role ensures projects are properly set up after award and that documentation, submittals, material tracking, and billing support are completed accurately and on time, allowing Project Managers to focus on execution, risk management, and delivery while maintaining compliance with federal contract requirements.

Requirements

• 3–5 years of construction project coordination or project controls experience
• Procore-based project delivery required
• Microsoft Excel (intermediate to advanced)
• Strong organization and communication skills

Nice To Haves

• RMS and eCMS experience preferred
• Federal construction experience preferred (VA, NAVFAC, USACE)
• Bachelor’s degree in Construction Management, Business, Accounting, or related field preferred

Responsibilities

• Coordinate and track required project submittals from award through construction
• Support pre-construction readiness and award turnover activities
• Maintain accurate, organized, and audit-ready project documentation
• Track materials, long-lead items, and procurement documentation and flag risks
• Provide administrative support for progress billing and subcontractor pay applications
• Support process improvement and standardization across projects
• Participate in the award turnover meeting with the Project Manager and Estimating department
• Verify that all bid-phase RFIs, addenda, clarifications, and award documents are uploaded and organized in the Dropbox project folder
• Coordinate with the Project Manager to identify missing or unclear turnover documentation
• Set up the project in Procore in accordance with company standards
• Build and maintain the Submittal Register from contract specifications and drawings
• Establish and maintain RFI and Submittal logs in Procore
• Push general required submittals to appropriate personnel (QCM, SSHO) following NTP
• Track long-lead submittals and procurement-related items and notify the Project Manager of risks
• Support project kickoff meetings and early scope clarification through RFIs
• Maintain current submittal, RFI, and correspondence logs
• Route submittals, RFIs, and correspondence to the Project Manager and QCM for review
• Track review timelines, resubmittals, and outstanding documentation
• Coordinate document revisions with subcontractors as directed
• Maintain organized, audit-ready project records
• Track material submittals, purchase orders, and delivery status
• Maintain visibility of critical and long-lead materials and notify the Project Manager
• Support procurement administration by routing purchase orders and material documentation
• Collect subcontractor pay applications and compliance documentation and route to the Project Manager
• Support project progress meetings with required documentation
• Track and coordinate closeout documentation (O&M manuals, warranties, as-builts, training records)
• Verify closeout documents are complete and organized in Procore
• Route closeout documentation to the Project Manager and QCM
• Support final billing, retention release, and internal archiving
• Assist with project file turnover and closeout record retention

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Medical, Vision, Dental (Company-paid)
• 401(k) with company match
• Education Reimbursement Program (available upon completion of a signed company agreement)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level