Project Coordinator - Live Events

DRPG•Apex, NC

2d•Onsite

About The Position

The Project Coordinator plays a critical support role within TSEC's Live Events team, partnering closely with Project Managers and internal departments to help deliver exceptional, detail-driven experiences for our clients. This is a hands-on, fast-paced position ideal for someone who thrives on organization, collaboration, and live event execution. You will support projects from early planning through onsite delivery and post-event wrap, ensuring that timelines, logistics, and details are executed with care and precision. If you are energized by live events, enjoy supporting complex projects, and take pride in making things run smoothly behind the scenes, this role is for you. Highly organized, detail-oriented, and dependable Positive, professional, and client-friendly Comfortable supporting multiple concurrent projects Calm under pressure and solution-orientated Passionate about live events and collaborative teamwork

Requirements

Have 1-3 years of experience supporting corporate or large-scale live events, or equivalent academic and internship experience
Are comfortable working within project management, budgeting, or event registration systems, and/or are eager to learn new tools quickly
Enjoy travel and are willing to work evenings and weekends as events require
Are willing and able to travel domestically and internationally, approximately 35% during peak seasons
Hold a valid drivers license, have a clean driving record, and can complete a background check
Can commute to our Apex, NC office

Responsibilities

Provide day-to-day project coordination support to the Live Events team, with a heavy emphasis on task tracking, schedules, and internal systems.
Develop a strong understanding of client objectives and event requirements
Capture and track client requests, action items, and updates within project plans
Support Project Managers in maintaining organized timelines, documentation, and deliverables
Coordinate event logistics including travel, accommodations, catering, staffing, and onsite needs
Assist with collecting and organizing vendor documentation including W-9s, certificates of insurance, and agreements
Ensure standard terms, clauses, and required documentation are complete and properly filed
Support budget tracking and reconciliation under the direction of the Project Manager
Assist with expense tracking, invoice processing, and post-event financial documentation
Support pre-event logistics and onsite event preparation
Provide onsite support during event build, live execution, and strike
Assist with coordinating event staff, crew, and volunteers during live programs
Participate in post-event debriefs
Contribute observations and recommendation's to support continuous improvement across future events