Part-Time Project Coordinator - Autism Diagnostic Clinic

Career Opportunities @Phmc•Philadelphia, PA

About The Position

The Project Coordinator (PC) for the Autism Diagnostic Clinic Program (ADCP) is a grant-funded position and is expected to operate for a three-year period, with the option to continue if grant funding is extended. The Project Coordinator is responsible for the oversight of referrals to the ADCP, continuing through in-process evaluations and following up post-evaluation with ADCP families. The Project Coordinator is responsible for recordkeeping, referrals, and distribution of client records. This position reports to the ADCP Program Manager.

Requirements

Strong organizational skills and detail orientation
Ability to work independently and in a team setting
Excellent verbal and written communication skills
Ability to manage confidential information
Ability to prioritize tasks and manage competing priorities
Experience in managing multiple administrative tasks at once
Strong customer service skills and ability to provide supportive care
Proper phone and “on-screen” etiquette
Knowledge of trauma-informed care
Knowledge of medical and diagnostic terminology
Bachelor’s degree required in a related field, such as business, administration, psychology, communications, etc.
1 year of relevant experience required, preferably in a healthcare office setting

Responsibilities

Serve as the primary point of contact for the program.
Manage all referrals to the ADCP.
Manage all in-process evaluation documentation and tracking for clients.
Send/administer rating scales as part of the evaluation prior to the client’s appointment.
Create evaluation templates for clients.
Score and insert rating scales into the client’s evaluation template.
Serve as the point of contact for all incoming and discharged clients’ records requests.
Provide internal documentation of progress and disseminate information within the program and to families.
Coordinate with families throughout the entire evaluation process, from referral through post-feedback session.
Assist families with accessing telehealth sessions, when applicable.
Order and send supplies when needed.
Serve as the point of contact to outside agencies, including but not limited to early intervention, schools, agencies, and healthcare systems.
Establish and maintain relationships with external stakeholders and service providers.
Create and regularly update referral and resource guides, researching services in ADCP-serviced areas.
Request records prior to the client’s appointment.
Send the final evaluation report to the appropriate parties.
Serve as a liaison to all outside agencies.
Support daily administrative needs for the ADCP.
Ensure compliance with internal policies and procedural guidelines.
Perform other duties as assigned.