Project Coordination/Administrative Support

Profitable Ideas Exchange•Bozeman, MT

3d•Hybrid

About The Position

Project Coordinators (PC) provide administrative support for PIE projects and are critical to member engagement and client success, ensuring information is accurate and deadlines are met. A PC is a can-do partner with a keen eye for detail and hunger for data accuracy. They provide logistical and scheduling support to project teams. This role is primarily focused on building and maintaining PIE’s executive roundtable communities for C-level executives on a global scale. While most of the PC’s work supports the delivery of peer communities, the role may also include assignments across PIE’s other client service offerings, such as business development training programs or client advisory boards. In addition, Project Coordinators are responsible for driving membership growth by directly sourcing and reaching out to prospective executive community members, developing tailored outreach strategies, and crafting communications that successfully convert target executives into engaged participants. This role is adaptive, requiring the ability to pivot between priorities and/or changing business needs. As you grow in the role, the expectation is that you engage with client stakeholders as part of the team-based management style adopted at PIE. Project Coordinators may engage with CFOs, COOs, and CMOs, among other functions from companies such as Coca-Cola, Amazon, John Deere, Pfizer, Oracle, and Goldman Sachs daily. PIE works on behalf of the world’s most renowned professional service firms including Accenture, Boston Consulting Group, IBM, and KPMG.

Requirements

We are looking for motivated individuals who embrace responsibility, have a keen eye for detail, can manage multiple projects simultaneously, and perform well under pressure.
To succeed in this role, individuals must be efficient, highly organized, proactive, and adaptable.
Project Coordinators are eager to learn and improve organizational efficiency, enjoy working autonomously, and are not afraid to pick up the phone and call an executive office anywhere in the world.
Strong verbal and written communication skills are essential, as is the ability to communicate professionally with senior executives and internal teams.
Candidates should be comfortable managing multiple deadlines and shifting priorities across several projects.
Successful candidates will have a collaborative spirit, a solution-oriented mindset, and a willingness to contribute to client and internal initiatives.

Nice To Haves

Proficiency in Microsoft Office (Excel, Word, Outlook) and Salesforce are preferred.
PIE operates on Microsoft 365 platforms.
If you meet at least 75% of the qualifications, we strongly encourage you to apply, let’s talk!

Responsibilities

Provide project-centric support to our PIE consultants across multiple projects, stakeholders, and responsibilities
Research and source executive contact information
Build and maintain membership of PIE communities by recruiting executives via phone and email outreach
Communicate with C-suite executives worldwide and their offices to schedule appointments
Manage logistics for virtual client roundtables, training programs, and live events
Maintain an accurate and detailed database of client information via Salesforce CRM software, Microsoft Power BI, and Microsoft Excel spreadsheets
Participate in client calls and provide project/membership updates
Communicate effectively and efficiently with project teams, client teams, and community members to build strong client relationships, drive community engagement, and meet client expectations
Create and prepare presentation decks, reports, and documents for external distribution to clients, members, and internal operating teams
Contribute to internal initiatives with a solutions-oriented approach (e.g. research projects, company culture and team building, internal training sessions)
Assist with follow-up to secure sales meetings as needed
At PIE we all wear many hats: other duties and responsibilities as assigned