Project Coordinator-New Braunfels

MEI Rigging & Crating LLC•New Braunfels, TX

About The Position

The Project Coordinator is responsible for supporting the regional office Project Management Team by maintaining and monitoring project plans, project schedules, work hours, budgets, expenditures, and any other aspects of document control to ensure that all projects are completed on time and within budget.

Requirements

High School Diploma or Equivalent needed.
Background in construction, rigging, or a related field helpful.
Prior project coordinator experience within the construction, rigging or similar industry preferred.
Intermediate computer skills using a Windows-based system. Good knowledge of Microsoft applications including Word, Excel, and Outlook.
Excellent communication and interpersonal skills with internal leadership team.
Analytical skills with the ability to explain data-driven technical information to all levels of staff.
Goal orientated and deadline driven.
Demonstrated ability to positively interface with clients.
Organized, detail oriented, punctual, and highly self-motivated.
Business Acumen and professional demeanor.

Nice To Haves

Knowledge of ProCore and other scheduling and construction management software a plus but not required
Auto Cad experience is a plus but not required.

Responsibilities

Assist with project setup including managing project folders on MEI operational systems
Assist with project setup in ProCore or other project management systems as applicable
Responsible for collecting and downloading to the project folder all project documents including but not limited to contract/subcontract, plans, specifications, construction schedule and permit numbers
Responsible for ensuring all project contract requirements (i.e., W9, insurance, preliminary lien notice, etc.) are completed in coordination with project manager
Coordinate and collaborate with EHS and maintain field certification as required by project contract documents
Document control for safety including JHAs, SDS sheets, OSHA logs, and site‑specific plans.
Work with accounting to file any lien notices and paperwork as necessary and determined by PM
Responsible for tracking and collecting all daily reports and entry into operational systems
Work with dispatch to provide scheduling support and information to coordinate with the project manager
Responsible for validating field time entry with daily field reports (PM/Superintendent will approve time)
Collect all subcontract and third-party service invoices for review and approval by PM, and once approved, submit to accounting
Compile all invoice backup, including timesheets and field reports
Prepare monthly invoices for PM approval and submit to accounting
Track budget and keep project managers informed of projects exceeding determined % of executed contract amount
Prepare draft change orders for project manager review and approval
Confirm receipt of invoices and follow up with clients at determined intervals
Maintain and update project files including RFI & Submittals (intake, logging, routing for review, tracking and distribution.
Maintain current and up to date drawings and specifications including revisions and logs
Compile final report package, including project profile
Close project within operational system upon receipt of final payment and release by PM
Collaborate with clients and internal teams to deliver results on deadlines.
Organize, attend, and participate in management and or project meetings
Document and follow up on important actions and decisions from meetings.
Assume project tasks as required, determining project changes and ensuring project deadlines are met.
Ensure MEI Industrial Solutions’ visions & values are maintained.
Assist vendor or product procurement and collaborate with accounting for vendor or subcontractor setup
Perform all other tasks as directed and/or necessary.