Project Coordinator - Oregon Zoo

Oregon Metro•Portland, OR

32d•Onsite

About The Position

Hello, we're Metro ! Metro is dedicated to shaping a better future for the greater Portland region. The work the people of Metro do every day benefits the lives of the people who live here, today, and tomorrow. The Oregon Zoo is looking for a Project Coordinator to plan, organize, and deliver facility projects and support the development and implementation of larger capital improvement projects and programmatic initiatives under the direction of a supervisor. Work includes coordinating planning, design, procurement, construction, and close-out activities across a range of project types, including facility maintenance, repair and replacement, renovations, and improvements that advance Zoo operational goals and strategic initiatives such as sustainability, technology, accessibility, and safety. As the Project Coordinator you will Coordinate and deliver facility projects from planning and procurement through construction and close-out, ensuring work aligns with established scope, schedule, and budget parameters. Support the development and implementation of larger capital improvement projects and strategic programs—such as sustainability, technology, accessibility, and safety—by coordinating assigned tasks, maintaining documentation, and supporting communication across project teams under the direction of a supervisor. Prepare project scopes, budgets, and schedules; assists with procurement, solicitation, and contract administration; and coordinates the work of consultants, contractors, and Zoo staff to ensure compliance with public contracting rules and Metro standards. Collaborate across Zoo departments to plan and schedule work that minimizes operational impacts to guests, staff, animal care; monitors field activities, reviews submittals, tracks progress and maintains accurate documentation and reports using enterprise software and other project management tools. Contribute to process improvements, promotes collaboration, and supports planning and reporting efforts that advance Zoo operations and strategic goals. Demonstrates Metro's core competencies of: Public Service. An employee who demonstrates public service performs their work in a way that supports public trust and a commitment to the public good. Cultural humility. A person who is culturally humble understands and appreciates differences and is conscious of dynamics when different cultures interact. Teamwork. An employee who is skilled at teamwork builds strong and healthy relationships and works with others to achieve shared objectives. Accountability. A person who is accountable and follows through with their commitments. Openness to change. A person who demonstrates openness to change accepts change as an inevitable part of work, adapts plans as needed and is willing to try new things. Effective Communication. A person who is skilled at communication listens to understand and is direct, honest and respectful. Maintain accurate project records, logs, and reports to support project decision-making and compliance with Metro requirements.

Requirements

Knowledge of standard and specialized construction and telecommunications contracting practices, methods, and techniques, including project management.
Knowledge of design processes, including coordination and review of plans, specifications, and estimates.
Knowledge of telecommunications systems and cable infrastructure development.
Ability to coordinate project activities within active exhibit and public environments.
Knowledge of building codes, conditional use, permitting, and other land-use elements.
Skill in operating computers and associated software, radios, and cell phones.
Ability to represent the Zoo's construction and maintenance management programs and oversee contractor performance.
Ability to track project costs and monitor expenditures.
Skill in planning, organizing, coordinating, and evaluating multiple projects simultaneously with competing schedules and operational constraints.
Ability to work independently, as a team leader, and as a member of a team.
Ability to communicate effectively, both verbally and in writing.
Associate's degree or higher in construction management, engineering, architecture, facilities management, telecommunications, or a related field AND 5 years progressively responsible project management experience in a wide variety of construction and communications trades, including "hands on" experience, field construction project coordination AND Any combination of education and experience that provides the necessary knowledge, skills, and abilities to perform the classification duties and responsibilities.

Nice To Haves

Knowledge of applicable Federal, State, and local policies, procedures, laws, and regulations.
Commitment to providing excellent customer service by interacting courteously and professionally with employees, volunteers, vendors, the public, and others encountered during the course of work.
Ability to read blueprints and interpret technical specifications and schematic drawings.
Previous experience managing capital projects in public venues
Previous experience working in a government organization

Responsibilities

Coordinate and deliver facility projects from planning and procurement through construction and close-out, ensuring work aligns with established scope, schedule, and budget parameters.
Support the development and implementation of larger capital improvement projects and strategic programs—such as sustainability, technology, accessibility, and safety—by coordinating assigned tasks, maintaining documentation, and supporting communication across project teams under the direction of a supervisor.
Prepare project scopes, budgets, and schedules; assists with procurement, solicitation, and contract administration; and coordinates the work of consultants, contractors, and Zoo staff to ensure compliance with public contracting rules and Metro standards.
Collaborate across Zoo departments to plan and schedule work that minimizes operational impacts to guests, staff, animal care; monitors field activities, reviews submittals, tracks progress and maintains accurate documentation and reports using enterprise software and other project management tools.
Contribute to process improvements, promotes collaboration, and supports planning and reporting efforts that advance Zoo operations and strategic goals.
Demonstrates Metro's core competencies of: Public Service. An employee who demonstrates public service performs their work in a way that supports public trust and a commitment to the public good. Cultural humility. A person who is culturally humble understands and appreciates differences and is conscious of dynamics when different cultures interact. Teamwork. An employee who is skilled at teamwork builds strong and healthy relationships and works with others to achieve shared objectives. Accountability. A person who is accountable and follows through with their commitments. Openness to change. A person who demonstrates openness to change accepts change as an inevitable part of work, adapts plans as needed and is willing to try new things. Effective Communication. A person who is skilled at communication listens to understand and is direct, honest and respectful.
Maintain accurate project records, logs, and reports to support project decision-making and compliance with Metro requirements.

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