Project Coordinator: Rueben P. Job Institute

Garrett-Evangelical Theological Seminary•Evanston, IL

29d

About The Position

The Project Coordinator will provide administrative, logistical, and programmatic support for the Rueben P. Job Institute for Spiritual Formation, helping to implement key initiatives funded by the Lilly Endowment Inc. Pathways for Tomorrow Individual grant. This role will support the development, coordination, and execution of programs focused on clergy well-being, spiritual formation, trauma-informed care, and ministerial preparation of Garrett students in diverse congregational contexts. The Project Coordinator will work closely with the Director and other stakeholders to ensure smooth program operations, efficient communication, and effective resource management.

Requirements

Master of Divinity (MDiv) degree from an accredited institution.
Mission Alignment: Demonstrated commitment to the goals of the Rueben P. Job Institute for Spiritual Formation and the broader mission of Garrett-Evangelical Theological Seminary.
Collaboration: Proven ability to work effectively as a team member in diverse, collaborative, and mission-driven environments.
Organizational Skills: Strong administrative and organizational skills, with the ability to manage multiple tasks, events, and deadlines with attention to detail.
Communication: Excellent written and verbal communication skills; ability to interact with diverse stakeholders, including clergy, faculty, students, and institutional partners.
Technical Proficiency: Comfort with digital tools and platforms for event management, communication, and resource development (e.g., email campaigns, social media, database systems).

Responsibilities

Assist in planning, organizing, and coordinating events, retreats, and workshops related to the initiative.
Manage event logistics, including venue coordination, registration, participant communication, and materials preparation.
Interface with key internal departments (Strategic Initiatives and Partnerships, Marketing and Communications, Alumni Relations and Business Office)
Maintain organized program records, correspondence, and other documents/materials related to the grant project.
Manage and track grant budget, submitting reimbursement and purchase order request and overseeing budget reports in coordination with the Business Office
Assist with email outreach, scheduling, and follow-ups with participants, guest speakers, and institutional partners.
Support the creation of reports and summary presentations.
Support the development of curricular resources and educational materials related to webinars, in-person retreats, and the Leadership Summit.
Maintain an up-to-date repository of articles, research, and theological reflections relevant to the Institute's mission.
Serve as a point of contact for program participants, ensuring timely responses to inquiries.
Support outreach efforts to district superintendents, clergy leaders (especially women clergy of color), and partner organizations.
Assist in promoting programming through email campaigns, social media, and digital platforms.