Project Coordinator - Technology Operations (Immediate Opening)

IDEA Public Schools•Weslaco, TX

4d•$23 - $28•Onsite

About The Position

Project Coordinator Mission: The Project Coordinator plays a vital role in supporting the division by managing and maintaining budgets, operating systems, and project management of key services and people. This position is responsible for creating processes and systems to effectively manage tracking, reporting, and overseeing procurement, inventory, and systems management. Supervisory Responsibilities: None Location: This is a full-time onsite position based in Texas, with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate. Travel Expectations: Minimal travel expectations. Less than 25% of the year. What You’ll Do – Accountabilities Essential Duties: Project Management: Initiate, plan, execute, control, and close the work of the team to achieve specific goals and meet specific success criteria. Design and produce unique products, services, and results with a defined beginning and end, while managing time, budget, and resources. Procurement: Facilitate submission, receiving, procurement of all invoices for requisitions and payment for Enrollment, Marketing & School Launch teams Budget Management: Manage, reconcile, and report on Enrollment, Marketing & School Launch budgets monthly to VP and Directors. Report and track budget and processes and cross-functionally collaborate with business partners Administrative: Support Concur per diem, travel, AMEX reconciliation for Enrollment, Marketing & School Launch VP and National Enrollment team members. Coordinate and plan team quarterly meetings. Contracts: Support the submission, tracking and monitoring of contracts for Enrollment, Marketing & School Launch Vendors: Manage vendor relationships and business processes with external vendors Additional Duties and Responsibilities: Manage Operating Mechanisms for the Division: Ensure current operating mechanisms are efficient and effective. Presentation Development: Support through the use of software like PowerPoint, Excel, Word and Canva Email Monitoring: Monitor the department customer service email. Additional Duties as assigned. Knowledge and Skills – Competencies Make Sound Decisions: This individual is able to gather relevant information, consider various options, and make choices that are in line with their current responsibilities and the team’s goals. Manage Work and Teams: This individual is able to gather relevant information, consider various options, and make choices that are in line with their current responsibilities and the team’s goals. Grow Self and Others: This individual is able to gather relevant information, consider various options, and make choices that are in line with their current responsibilities and the team’s goals. Build Trust and Psychological Safety: This individual is able to gather relevant information, consider various options, and make choices that are in line with their current responsibilities and the team’s goals. Communicate Deliberately: This individual is able to gather relevant information, consider various options, and make choices that are in line with their current responsibilities and the team’s goals.

Requirements

Strong organizational, project management, reporting, and multi-tasking skills
Excellent communication and interpersonal skills
Proactive self-starter with excellent budget management and problem-solving abilities
Team-management and administrative skills
Documentation management and ability to create reports and monitor trends
Time management skills with the ability to meet and manage others to deadlines
At least 2-5 years related experience

Nice To Haves

Bachelor's Degree
Project Management
Accounting and/or Finance background

Responsibilities

Initiate, plan, execute, control, and close the work of the team to achieve specific goals and meet specific success criteria.
Design and produce unique products, services, and results with a defined beginning and end, while managing time, budget, and resources.
Facilitate submission, receiving, procurement of all invoices for requisitions and payment for Enrollment, Marketing & School Launch teams
Manage, reconcile, and report on Enrollment, Marketing & School Launch budgets monthly to VP and Directors.
Report and track budget and processes and cross-functionally collaborate with business partners
Support Concur per diem, travel, AMEX reconciliation for Enrollment, Marketing & School Launch VP and National Enrollment team members.
Coordinate and plan team quarterly meetings.
Support the submission, tracking and monitoring of contracts for Enrollment, Marketing & School Launch
Manage vendor relationships and business processes with external vendors
Manage Operating Mechanisms for the Division: Ensure current operating mechanisms are efficient and effective.
Support through the use of software like PowerPoint, Excel, Word and Canva
Monitor the department customer service email.
Additional Duties as assigned.