Project Coordinator, TREE Program - School of Medicine, Infectious Diseases

Emory•Atlanta, GA

35d•Onsite

About The Position

The Treatment, Research, and Expert Education (TREE) program is seeking candidates for a Project Coordinator position. TREE is dedicated to addressing health inequity globally through academic medical care, research, and training. The Project Coordinator will coordinate TREE activities at Emory University and liaise with administrators and investigators implementing research and training activities in Atlanta, Georgia and Nairobi, Kenya. The Project Coordinator will support multiple NIH-funded programs including INfectious Diseases Summer Program Integrating Research at Emory (INSPIRE), Enhanced BReast and cErvical cAncer screening in Kenya THROUGH implementation science research and training (BREAKTHROUGH), ENHANcing CErvical cancer screening and treatment in women LIviNg with HIV in KenyA (ENHANCE LINKAge), and HIV/cervical cancer cOntrol and Prevention clinical sitE in Kenya (HOPE-Kenya).

Requirements

A bachelor's degree in a related field and three years of related project management experience, or an equivalent combination of experience, education and training.

Nice To Haves

Ability to manage complex projects simultaneously with competing priorities ensuring timely completion and optimal implementation/execution.
Experience managing and administrating grants using Excel and other financial management programs in an academic setting.
Excellent verbal and written communication skills.
Excellent organizational and problem-solving skills with attention to detail.
Collaborative team player with ability to establish and maintain positive working relationships with senior management, staff, and external stakeholders.
Expert knowledge of MS Office applications (Excel, Outlook, Word, and PowerPoint).
Prefer experience working in a multi-cultural/national work environment.

Responsibilities

Manages a project.
Coordinates the strategic planning process and monitors progress toward achieving project goals.
Assists in developing, administering and monitoring project related budgets.
Coordinates logistical arrangements for related conferences, conventions or meetings.
May assist in identifying funding resources and in developing funding strategies and initiatives.
Develops and generates various operational and statistical reports.
Represents and promotes the project at various speaking engagements.
May write grants, reports, briefings, newsletters, promotional or other written material related to the project.
Performs related responsibilities as required.
Overall Coordinate TREE research, training, and programmatic activities at Emory.
Manage advertising, recruitment, and selection of TREE trainees including INSPIRE faculty and students.
Organize, arrange, and facilitate INSPIRE mentorship workshops for Emory faculty and fellows
Welcome, oversee, and schedule INSPIRE students to Emory during their summer program
Host visitors to TREE at Emory and prepare and plan for meetings
Submit expense reports, track program budgets, and project program spending.
Facilitate contracts between TREE at Emory and partner institutions.
Coordinate relationship and communication between grants managers and project coordinators at TREE partner sites with RAS and OSP and other relevant departments at Emory University.
Hire staff and procure supplies as needed.
Schedule meetings for multiple principal investigator (MPI) and advisory board meetings, take meeting notes, and maintain repository of notes.
Arrange domestic and international travel for TREE Director and MPIs and, if needed, co-investigators and trainees.
Serve as a point of contact for partner sites and work closely with TREE Director to ensure seamless integration of TREE’s research and training activities.
Prepare, present, and maintain repository of periodic progress reports including annual reports for NIH.
Develop and review standard operating procedures (SOPs) and other documents for administration and management of TREE programs.
Prepare and submit ethics applications, including amendments and annual renewals, to the Emory Institutional Review Board (IRB), and ensure continuity of ethics applications at all site IRBs.
Provide regular communication to keep teams informed of TREE program progress, milestones, and achievements through newsletter, website, and social media.
Maintain Slack, Zoom, and Dropbox accounts to promote exchange and communications between members and partner institutions.
Oversee TREE website and social media accounts, and update content on a regular basis.
Troubleshoot and resolve unexpected situations related to project implementation.
Performs related responsibilities as required.