Project Coordinator (Safety & Emergency Services)

Pinellas County, FL • Clearwater, FL

30d • Onsite

About The Position

Performs administrative project and or process management work.  An incumbent in this class is responsible for assisting with managing multiple minor and major, Safety and Emergency Services (SES) related projects to include 911, Emergency Medical Services, or technology-related projects using adopted best practices and frameworks such as Agile, PMBOK, and/or other project management related disciplines; planning and coordinating emergency services system activities; facilitating and resolving administrative issues associated with SES projects.  Duties require a broad knowledge of Emergency Services related operations, emergency call taking, Fire and EMS related operations, telecommunications and technical support of a first response system.  Work is performed under the direction and guidance of senior level staff. This Project Coordinator - Project Management (Project Coordinator - Safety and Emergency Projects) position is located at: Pinellas County Sheriff Office Complex: 10750 Ulmerton Road, Largo, FL 33778. Work Scheduled: Monday - Friday, 8 a.m. - 5:00 p.m. Must pass a Level 2 CJIS background check.

Requirements

• Project management experience that includes two (2) years of responsible technical experience in a first responder environment including IT and/or management experience.
• Project management, business, finance, public administration, planning, information technology, training or a related field.
• 8 years of experience as described above; or
• An Associate degree as described above and 6 years of experience as described above; or
• Bachelor's degree as described above and 4 years of experience as described above; or
• Master's degree with course work as described above and 2 years of experience as described above.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
• Knowledge of operating characteristics, capabilities, and limitations of several different department related divisions.
• Knowledge of principles and procedures of effective diverse project management, and skill in their application.
• Knowledge and acceptance of public administration policies, practices, and methods applicable to County government, and ability to compile, recommend, and administer budgets.
• Skill in methods and techniques relevant to information systems research.
• Skill in preparation of contract specifications, vendor negotiation, and contract management.
• Skill in public speaking and making presentations for staff and management.
• Skill in verbal and written communication, and interpretation of unclear instructions or information.
• Ability to perform technical computations and analyses, generate reports, sort, and categorize data.
• Ability to communicate technical information, and prepare comprehensive written reports that concisely convey ideas, plans, or status.
• Ability to coordinate and supervise project development and related support activities associated with the department and Project Management Systems.
• Ability to analyze and evaluate new technical developments, new hardware and software, and applicability to organization resource utilization.
• Ability to mediate issues dealing with conflicting opinions, priorities, and agendas.
• Ability to direct, plan, supervise, evaluate work, and advise technical, professional, and administrative staff, establish and maintain effective working relationships with public officials, BCC departments, County employees, and the public.
• Ability to operate a personal computer and other automated systems to enter and retrieve information, monitor work performed, and to communicate information in reports, etc.
• Ability to facilitate the implementation of new programs.

Responsibilities

• Plans, coordinates, monitors, and facilitates administrative issues associated with the various projects including status updates, activity scheduling, prioritizing, training, and developing consensus between management and implementation team, on project related requirements.
• Compares, estimates, and assigns staff and resources for projects, including technical and support personnel, consultants, and equipment.
• Assists implementation teams and affected departments to develop an efficient change management plan for new projects, including business process assessment, training requirements, and appropriate forms of communication.
• Reviews documentation to assure completeness and compliance with established standards, agreement terms, scope, and deliverables, to ensure the County (SES) and consultants meet contractual obligations and refers associated issues to management for review and direction.
• Liaisons with vendors to maintain current understanding of latest trends, and associated proposals.
• Prepares preliminary budgets, monitors expenditures of allocated funds, and submits monthly status reports.
• Performs other related job duties as assigned.

Benefits

• Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
• Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
• Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
• Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
• Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support