Project Coordinator, Quality & Safety

Beth Israel Lahey Health•Needham, MA

8d•$27 - $37

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Project Coordinator, Quality & Safety, provides administrative and project support for projects related to patient experience, clinical quality, risk management, and patient safety. This position is responsible for scheduling, meeting minutes, agenda setting, and follow up on administrative tasks. Job Description: Essential Responsibilities: Maintains and modifies project plan documentation and staffing requirements for multiple projects. Schedules and coordinates project team meetings. Prepares agendas, materials, presentations and necessary equipment. Records and distributes minutes or notes and follow up actions. Follows up with team members to ensure actions are completed according to timeline. Compiles data and prepares regular and ad hoc reports and presentations. Distributes project reports and documents as directed. Monitors and tracks project documents and finances. Maintains project document files and records in accordance with established procedures. Tracks and reports on project status and progress, identifies and resolves obstacles to ensure that project is on track with determined timelines. Acts as a liaison and resource for multidisciplinary team members. Communicates to client groups and stakeholders and responds to requests for data and information. Collaborates with Manager and team to identify and schedule project deliverables, milestones, and outcomes.

Requirements

High School diploma or GED required.
1-3 years related work experience required.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications.
May produce complex documents, perform analysis and maintain databases.

Nice To Haves

Bachelor's degree in Business or Healthcare Administration preferred.
2 or more years of project management experience or administrative experience in a related field.
Basic knowledge of program/project management tools, techniques and methodology

Responsibilities

Maintains and modifies project plan documentation and staffing requirements for multiple projects.
Schedules and coordinates project team meetings.
Prepares agendas, materials, presentations and necessary equipment.
Records and distributes minutes or notes and follow up actions.
Follows up with team members to ensure actions are completed according to timeline.
Compiles data and prepares regular and ad hoc reports and presentations.
Distributes project reports and documents as directed.
Monitors and tracks project documents and finances.
Maintains project document files and records in accordance with established procedures.
Tracks and reports on project status and progress, identifies and resolves obstacles to ensure that project is on track with determined timelines.
Acts as a liaison and resource for multidisciplinary team members.
Communicates to client groups and stakeholders and responds to requests for data and information.
Collaborates with Manager and team to identify and schedule project deliverables, milestones, and outcomes.