Project Biller

Aston Carter•Tampa, FL

9d•$25 - $28•Onsite

About The Position

We are seeking a detail-oriented and proactive Project Coordinator to support project teams with financial coordination, documentation, and administrative tasks throughout the project lifecycle. This role plays a critical part in ensuring project financial accuracy, compliance, and smooth coordination between field operations, accounting, and subcontractors.

Requirements

Minimum of 3 years of experience in a project billing, project coordinator, or similar role
Construction industry experience required
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities
Proficiency in Microsoft Office (Excel, Word, Outlook)
Clear, professional communication skills with a proactive follow-up mindset
Reliable, self-motivated, and comfortable working both independently and as part of a team
Project coordination
Accounts payable and project billing
Project controls and expense tracking
Forecasting and budget reconciliation

Nice To Haves

Notary Public certification preferred (or willingness to obtain upon hire; company-sponsored)

Responsibilities

Assist with accounts payable, including invoice review, processing, and purchase order (PO) tracking
Verify and reconcile project expenses against approved budgets and forecasts
Support project billing activities and coordinate closely with the Accounting team
Maintain accurate, timely, and well-organized project financial records
Support project-specific insurance requirements, including OCCIP/CCIP enrollment when applicable
Request, track, and maintain Certificates of Insurance (COIs) for subcontractors and vendors
Coordinate subcontractor prequalification documentation and follow up as needed
Assist with permit applications and required project documentation
Ensure all records are properly submitted, tracked, and maintained in accordance with company and project requirements
Support bids, submittals, RFIs, daily reports, and other project documentation
Maintain logs and track the status of key project items
Assist with new project setup and coordination of jobsite needs, including storage, supplies, signage, safety materials, and related logistics
Perform general data entry and provide ongoing project coordination support to project managers and field teams