Project Coordinator, National Program Operations

Avid Center • San Diego, CA

307d • $28 - $36 • Remote

About The Position

Joining our National Program Operations Team as a Project Coordinator, you'll play a key role in delivering project planning, coordination, and administrative support across departments, with a focus on California County Partners. You'll manage communication, coordinate event logistics and travel, maintain digital platforms and resources, and support collaboration across teams. This includes tracking project milestones, organizing data, supporting California scholarship initiatives, and ensuring timely follow-up on tasks. You'll also assist with budgeting, scheduling, and content management, and administrative support of our On-Call, Part-Time Employees (OCPTE) who support departmental projects. This is a fully remote position with light travel, and you must be located in California.

Requirements

• Minimum of a high school diploma.
• At least 2 years of relevant experience in a project coordinator, or similar, capacity.
• Exceptional interpersonal and written communication skills.
• Ability to thrive in fast-paced environments and manage competing priorities.
• Experience with logistical tasks and preparation of event planning.

Nice To Haves

• Professional AVID experience (site-level or internal AVID Center experience) and knowledge of the AVID College and Career Readiness Framework.
• Experience working with school districts in California and/or County Offices.
• Experience with platforms such as Canvas, Salesforce, Smartsheet, and MyAVID.
• Bachelor's Degree.

Responsibilities

• Develop plans, including timelines and milestones, and track project performance to ensure timely completion of tasks.
• Work collaboratively with team members and other AVID Center departments, including California County Partners, to ensure efficient departmental and cross-departmental processes and procedures.
• Manage communication, conduct research, assemble information from various sources, and manage the department budget as required.
• Schedule and coordinate meetings with internal teams and external partners, take detailed notes, and follow up on action items to ensure progress.
• Coordinate and support registrations and logistics for AVID Center events and trainings with a focus on both external and internal client support.
• Organize and coordinate data, contracts, OCPTE time sheets, financial record keeping, reporting, and invoices.
• Create, communicate, support, and maintain databases/spreadsheets, websites, correspondence, marketing, digital platforms/tools, and informational materials.

Benefits

• Competitive salary with no negotiations required.
• Taking Care of You Allowance of $10,000 annually.
• Happiness Stipend for employees earning less than $75,275 annually.
• 10% salary contribution to a 403(b) retirement plan after 90 days of full-time employment.
• 100% remote work flexibility with light travel (approximately 10%).
• 17 days of PTO per year, with 12 paid holidays plus a winter break.
• Health and Welfare Plans through Cigna.
• Company-provided equipment including a laptop and monitor.
• Tuition reimbursement of $5,250 per calendar year for qualifying coursework.
• Yearly All-Staff gathering for in-person connection.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED