Project Coordinator Lead

HBK Engineering, LLC•Oak Brook, IL

39d•$65,000 - $75,000

About The Position

A Project Coordinator Lead at HBK Engineering is a position that serves as the primary liaison for project reporting between clients, project team leadership, and project team members. This leadership role involves providing leadership to a team of Project Coordinators while serving as the point of contact for questions, guidance, assistance, and coordination. The position requires coordination of pre-construction and post-construction walk downs with internal design staff and HBK contractors-of-choice while leading the development and maintenance of tracking metrics related to project design progress and taking ownership of high priority, high pressure responsibilities.

Requirements

Bachelor's degree is required
Minimum of 5 years of experience in engineering, design, or construction field
Must have CAPM or PMP certification
Proven and demonstrated ability to support the management of engineering, design, or construction projects
Strong written and verbal communication abilities
Problem solving, attention to detail, and timely decision-making skills
Proactive approach with ability to work independently on daily tasks and prioritize efforts based on deadlines
Ability to use software to track project performance in an organized and clear manner for internal and external use
Leadership and team management experience
Financial analysis and budget management capabilities
Strong organizational and coordination skills
Ability to work for prolonged periods sitting at a desk and working on a computer
Ability to lift up to 10 pounds at a time.

Responsibilities

Serve as primary liaison for project reporting between client, project team leadership, and project team members
Work as a team member on diverse technical teams involved in engineering design and construction of utility infrastructure
Coordinate pre-construction and post-construction walk downs with internal design staff and HBK contractors-of-choice
Lead the development and maintenance of tracking metrics related to project design progress including easement submittals, design and review status, permit submittals, pre-construction easement staking, and permit acquisitions
Prepare and develop comprehensive reports as requested by management and clients
Lead coordination efforts in carrying out project duties and tasks, coordinate project meetings, assist in gathering requirements, and maintain project information
Control expenditures to meet budget allocations and financial targets
Provide support for the creation of proposals in coordinated effort with project team leadership, contractors, and other key team members
Provide support to project team leadership through assistance with project accruals and forecasts
Identify project/program budget, forecast, and authorization concerns early and develop resolutions to meet required project metrics
Monitor program financial risks and opportunities and provide detailed analysis of variances to budget, quarterly plan, and month-over-month variance analysis
Collaborate with project teams to optimize field and design resources to maintain compliance with project and contract milestones
Review external schedules from owners, clients, sub-consultants, and contractors
Develop, manage, and maintain strong relationships with internal and external teammates
Coordinate with other departments within the organization for seamless project execution
Take ownership of high priority, high pressure responsibilities with leadership accountability
Provide leadership to a team of Project Coordinators and serve as point of contact for questions, guidance, assistance, and coordination
Maintain and distribute up-to-date knowledge of design project lifecycle and client-specific requirements
Share innovation and creative ideas to assist in streamlining and improving existing processes and procedures.

Benefits

Leadership role providing guidance and coordination to a team of Project Coordinators
Primary liaison responsibilities between clients, project leadership, and team members
Professional development in advanced project management, financial oversight, and team leadership
Leadership opportunities in high priority, high pressure project responsibilities
Strategic involvement in proposal creation and business development activities
Advanced responsibility for financial risk monitoring and variance analysis
Experience coordinating pre-construction and post-construction activities with contractors and design staff
Opportunity to drive innovation and process improvement initiatives
Clear career progression pathway within senior Project Management Track leadership
Collaborative work environment with diverse technical teams and external stakeholders
Comprehensive benefits package
Advanced preparation for senior project management and executive leadership roles.