Project Coordinator III

Yulista•Huntsville, AL

40d

About The Position

The Project Coordinator III provides a variety of administrative support to a group of projects. Assists and supports Project Managers(s), or other senior Project Coordinators as required. The Project Coordinator III is mid-to-senior level Coordinator position in support to the Project Management team. The Project Coordinator III works under the supervision and direction of Senior Project Analysts, and the Project Manager.

Requirements

High school diploma or equivalent.
5 years of task related work experience
3 years of project management related experience.
Ability to pass a drug and background screening.
Must be able to obtain a government security clearance.
Advanced computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs. Intermediate knowledge of Microsoft Project and scheduling practices. Ability to identify and track critical paths in project activities
Ability to enter data accurately into databases, and multi-task across multiple projects.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent Yulista Integrated Solutions, LLC in a professional manner at all times.
Must be trustworthy - will handle confidential information routinely.
Effective communication skills to effectively and clearly communicate complex information to others as well as to present information in front of a group.
Professional customer service skills, including active listening, prompt service and follow-up.
Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.'s goals.
Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution.
Ability to perform basic mathematical computations.
High degree of self-motivation and the ability to work independently as well a multi-task.
Ability to request and write routine reports and correspondence with vendors and subcontractors.
Ability to read and interpret documents such as safety rules, operating maintenance instructions, and procedure manuals.
Ability to read and interpret TDP data.

Responsibilities

Manage moderately complex to complex Bill of Materials, and track materials through receipt.
Prepares, submits, and tracks Work Orders for moderately complex to complex manufacturing jobs.
Develop Bill of Materials (BOM) using required drawings and/or Statements of Work (SOW) for moderate to complex projects.
Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data.
Prepare professional correspondence to vendors, and customers as required.
Perform inventory control activities by coordinating with Property Department.
Supports team leadership in accomplishing their duties and responsibilities.
Ability to maintain calendar and schedule appointments and/or conference rooms.
Set-up and clean-up for events and meetings.
Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, and data entry.
Prepares meeting minutes for projects and track action items.
Assist Project Manager with data queries, input data into project databases, and track outputs of required data.
Ability to research parts/quotes/COTS items from simple to moderately complex BOM.
Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager.
Prepare internal project status reports for Project Manager or higher management.
Prepare sole source justification documents and obtain Program manager's approval.
Assist Project Manager in compiling cost reports, schedule activities, and technical reporting CDRLS.
Assist Project Manager in developing estimates to complete on cost and schedule activities.
Assist Project Manager in identifying internal/external resource requirements.
Assist Project Manager in BOE solicitation and compiling data from requested sources.
Assist Project Manager in proposal development.