Project Coordinator, Facilities

Colonial Williamsburg Foundation • Williamsburg, VA

99d

About The Position

Responsible for the initiation, planning, execution, monitoring, controlling, and closing of projects conducted by the Hospitality maintenance department. Oversees facility upgrades and alterations. Works with business unit managers in reviewing proposed projects to establish project feasibility, scope, budget, and schedule. Actively manage vendor relationships and manage assigned service contracts.

Requirements

• High School graduate or GED.
• 6 -10 years experience in structural, mechanical, electrical, or plumbing trade work.
• 3 - 5 years experience with construction practices and construction management.

Nice To Haves

• Certified Associate in Project Management (CAPM) - Project Management Institute (PMI)
• Facility Management Professional (FMP) - International Facility Management Association (IFMA)

Responsibilities

• Prepare project documents including but not limited to capital expenditure requests, business cases, RFP's, bid comparisons, permit applications, change orders, requisitions, progress reports, and statements of work.
• Interface with Architecture, Engineering, and Construction when project requires.
• Maintain clear project communication with project stakeholders, sponsors, contractors, purchasing agents, department heads, managers, Public Safety, and EHS.
• Monitor project implementation for scope, schedule, and budget compliance.
• Perform frequent site visits at project sites to conduct inspections related to quality control, compliance to RFP documents, and compliance with CWF safety policy.
• Ensure project work is conducted in compliance with CWF, city, state, and federal regulations.
• Prepare and process project documents such as change orders and closings in accordance with procedures and policies. Send asset data for all newly installed equipment to the CMMS Administrator for addition to the database.
• Utilize various software applications including but not limited to Microsoft 365, Microsoft Project, TMA Systems, and purchasing / financial software.
• Manage assigned vendor contracts and relationships. Monitor vendor activity for cost effectiveness and quality. Facilitate service contract activity acting as the primary point of contact keeping the Facilities Manager informed about service contract status, performance, and potential issues.
• Conduct the RFP process prior to contract expirations as assigned. Monitor expiration dates for assigned contracts. Submit RFP output to the Facilities Manager, Director of Facilities, and Vice President of Operations for review, approval and selection.
• Other duties as assigned.

What This Job Offers

• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: High school or GED