Project Coordinator - Facilities

AICA Orthopedics, P.C. • Marietta, GA

22d • $65,000 • Onsite

About The Position

ProCo LLC supports 24 medical locations across Atlanta with 400+ healthcare professionals. We're seeking a Facilities Administrative Coordinator to support our Director of Facilities Management with project coordination, vendor communication, and administrative tasks. Perfect for: Administrative professionals looking to grow into facilities management or junior project managers!

Requirements

• 2+ years administrative or coordination experience
• High school diploma (Associate's or Bachelors degree preferred)
• Strong phone and communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent organizational and multitasking abilities
• Detail-oriented with strong follow-through

Nice To Haves

• Experience in construction, facilities, or property management
• Knowledge of permit processes or regulatory compliance
• Vendor management or contractor coordination experience
• Healthcare or multi-location organization background

Responsibilities

• Track construction and maintenance projects across 24 medical locations
• Schedule contractor meetings and vendor appointments
• Coordinate inspections and permit applications
• Update project timelines and maintain organized task lists
• Prepare status reports for Facilities Manager
• Make outbound calls to contractors, vendors, and permit offices
• Follow up on project status and service completion
• Coordinate permit applications with municipal offices
• Manage vendor contact databases and performance tracking
• Handle vendor inquiries and route appropriately
• Provide administrative support to Facilities Manager
• Maintain organized project documentation and filing systems
• Assist with budget tracking and invoice processing
• Handle correspondence related to facilities operations
• Support calendar management and meeting coordination

Benefits

• $65K+ based on experience
• Performance bonuses based on KPIs
• Full benefits: Medical, Dental, Vision, 401(k)
• Paid time off and holidays
• Path to senior coordinator or facilities specialist roles/ Project Management
• Professional development opportunities
• Cross-training in facilities management

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED