Project Coordinator - Equipment

Sprouts Farmers Market•Phoenix, AZ

32d•Hybrid

About The Position

The Project Coordinator - Equipment (EC) provides high-level, precise procurement support to New Store Development by way of ordering and managing FF&E, Direct Buy and Small Wares.â¯ A key component of this position is the dissemination of the Construction Fixture plans and determining which items need to be purchased for each unique new Sprouts store or remodel project and then issuing those PO's within our Procurement System, Workday.â¯ The position works extensively across each Business unit, including Construction, Procurement, IT, Marketing, Merchandising, Store Operations, as well as with a large contingent of Sprouts Vendor partners. This position drafts correspondence creates reports and coordinates special projects. The position reports into our Support Office in Phoenix, AZ. Hybrid schedule in office Tuesday-Thursday.

Requirements

High school diploma required, college degree preferred with three (3) years of fixture experience and grocery fixtures and equipment purchasing experience desired; or an acceptable combination of education and experience
Effective communication skills, both written and verbal
Strong interpersonal skills
Above average writing, analytical, problem assessment, and problemâsolving skills
Strong Excel skills-test will be given
Knowledge of principles and practices of organization, planning, records management and general administration
Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and fax machines
Ability to follow oral and written instructions
Ability to work well alone and as part of the team
Ability to gather and monitor information
Requires attention to detail and accuracy

Responsibilities

Perform equipment take-offs based on fixture plans and in coordination with standard FF&E ordering while identifying non-prototypical FF&E items specific to each project
Issue PO's for new store fixtures, equipment and small wares for new stores, remodels and special projects
Assist Manager in identifying cross-functional inefficiencies, involving this roll, and developing processes and tools to maximize efficiency, transparency and accountability
Manage and prioritize workflow according to the development schedules and in coordination with Vendor and Project Managers to ensure timely completion of Store openings as well as internal financial timelines
Work with Logistics Vendors to arrange, track, and expedite freight as needed
Understanding of general construction terms and timelines
Work with Accounts Payable Department as needed to provide accurate information for data originating in the Procurement Department
Interact with Sprouts vendors in a professional manner befitting our stated culture
Confer with New Store Operations (NSO) supervising personnel to address questions, problems, and coordinate requests for purchases while cognizant of different cost centers.
Troubleshoot Workday FF&E, Direct Buy and small wares Questions
Record and maintain files and records of equipment requests
Maintain FF&E Small wares Master List
Prepare responses to correspondence containing routine inquiries related to FF&E, direct Buy and small wares
Prepare reports, letters, financial information and other documents, using word processing, spreadsheet, database, or other software
Answer phone calls and direct calls to appropriate parties
Perform general office duties, such as maintaining records management & historical databases, organizing meetings, and performing basic bookkeeping work
Account for all FF&E and Direct Buy expenditures and reconciliate by way of the Accounting Log
File and retrieve corporate documents, records, and reports
Open, sort, and distribute incoming correspondence to the necessary recipients as necessary including faxes and email
Be "process focused" with emphasis on maximizing efficiency and effective communication while being sensitive to cost and quality
Be open to change and be a change agent when called upon

Benefits

Competitive pay
Sick time plan that you can use to support you or your immediate families health
Vacation accrual plan
Opportunities for career growth
15% discount for you and one other family member in your household on all purchases made at Sprouts
Flexible schedules
Employee Assistance Program (EAP)
401(K) Retirement savings plan with a generous company match
Company paid life insurance
Contests and appreciation events throughout the year full of prizes, food and fun!
Bonus based on company and/or individual performance
Affordable benefit coverage, including medical, dental and vision
Health Savings Account with company match
Pre-tax Flexible Spending Accounts for healthcare and dependent care
Company paid short-term disability coverage
Paid parental leave for both mothers and fathers
Paid holidays