Project Coordinator / Data Analyst - Electronic Security Systems (Job number: 1468)
About The Position
We are seeking a Project Coordinator to join our federal team based in Huntsville, AL. This role will support our Project Managers, Operations Teams, Engineers, and field based teams to ensure consistent delivery of project documentation, project briefs, and data deliverables for assigned projects. This role will primarily support our Electronic Security team providing maintenance and service to Air Force bases and other federal government facilities around the United States. At Johnson Controls, we support our nation’s most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.
Requirements
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience working with commercial databases and business automation tools
- Strong data analysis and problem-solving skills
- Strong organizational and time management skills.
- Must have strong interpersonal skills to effectively communicate with both internal and external clients
Nice To Haves
- Experience using logistics databases
- Technical background with commercial or industrial Electronic Security Systems or networking equipment
- Experience supporting project related teams in the construction or building maintenance industry
- Experience working with the U.S. Air Force or other federal government agencies
- Experience with document and data automation
- Experience with work order management systems
- Experience working with construction documentation; RFI's, RFP's, submittals, etc
- Bachelor's degree in a related field Information Technology, Business Administration or equivalent experience
Responsibilities
- Coordinate with technicians, managers, logisticians, and engineers to gather data and ensure project alignment
- Assist in the development and implementation of project plans
- Track project progress and identify potential roadblocks
- Employ commercial databases and business automation tools to streamline data management and reporting processes
- Prepare and maintain accurate project documentation, including reports, presentations, and data deliverables
- Utilize logistics databases to extract, analyze, and manipulate data related to ESS maintenance activities
- Build comprehensive project briefs and data deliverables based on database information
- Maintain and update databases related to work tickets, system design data, and physical assets.
- Audit database entries for accuracy and completeness, identifying and correcting discrepancies. Ensure database integrity
- Facilitate communication and information flow between project stakeholders.
- Coordinate vehicle leases and maintenance, track technician leave, and similar employee related coordination
- Support the projects business activities such as RFI's, RFP's, submittals, subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing
- Supports new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management tickets
- Manages project documentation files. Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals. Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.
- Assists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials
- Works with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enters project dates, schedules, and contract costs as directed
- Performs other duties as required to support the project team
Benefits
- Eligible for benefits on first day of employment
- 3 weeks of paid vacation, 5 sick days, 3 floating holidays, and 10 standard holidays per calendar year (6.5 weeks in total)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
5,001-10,000 employees
