Medical College of Wisconsin

Medical College Of Wisconsin•Milwaukee, WI

72d

About The Position

Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW). Project Coordinator, CAREScan Mobile Screening Center of Excellence Under the direction of the Program Director, the Mobile Care Fleet Coordinator manages all logistics, scheduling, and administrative operations supporting the CAREScan Mobile Screening Center of Excellence-a statewide initiative that deploys mobile screening and preventative care and diagnostic imaging across Wisconsin. The Coordinator serves as the central contact for coordinating site schedules among Federally Qualified Health Centers (FQHCs), health systems, community partners, employer partners, clinical research organizations, and academic collaborators. This role ensures seamless day-to-day operations, communication, and data coordination across all CAREScan mobile units and partners.

Requirements

Project and operations coordination in healthcare, research, or logistics environments.
Proficiency in scheduling tools, CRM or project management systems (e.g., Monday.com, Smartsheet, MS Planner).
Excellent interpersonal, communication, and organizational skills.
Strong ability to manage competing priorities, multitask, and work independently.
Understanding of healthcare delivery systems, FQHC workflows, or community health operations preferred.
Valid Wisconsin driver's license and ability to travel to partner sites as needed.
Minimum Required Education: Bachelor's degree
Minimum Required Experience: 3 years of experience in project coordination, scheduling, or operations management

Nice To Haves

Preferred Education: Bachelor's or Master's in Public Health, Business Administration, or Healthcare Management
Preferred Experience: Demonstrated experience coordinating transportation and logistics activities. Experience with multi-site healthcare or community programs, clinical scheduling, or logistics coordination.
Field: Public Health, Health Administration, Project Management, or related discipline

Responsibilities

Coordinate site scheduling and deployment of CAREScan's mobile van, mammography, and CT units across partner locations.
Develop and maintain scheduling systems, calendars, and workflows ensuring equitable access and efficient route planning.
Serve as primary liaison with FQHCs, health systems, community partners, workforce health sites, academic and other partners for scheduling and logistics.
Coordinate pre-deployment logistics (e.g., space setup, power access, equipment readiness, patient flow plans).
Coordinate employee and contractor schedules to support mobile units.
Track utilization metrics, visit volumes, and operational KPIs for internal reporting.
Support onboarding of new partner sites, ensuring compliance with safety, privacy, and operational protocols.
Maintain centralized documentation (schedules, contracts, permits, credentials).
Provide administrative support for partner meetings, fleet operations, and data entry.
Assist with community event logistics, public relations coordination, and educational activities as needed.
Foster a collaborative, service-oriented environment and promote continuous process improvement.

Benefits

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Pet Insurance
On campus Fitness Facility, offering onsite classes.
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

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