Project Coordinator/Administrative Assistant
About The Position
Provide administrative and logistical support for projects, initiatives, and programs within the UCP Charter School Education Department including Project ELEVATE/federal grant. Coordinate and process all curriculum orders and manage the annual curriculum inventory to ensure accuracy and adequate supply. Conduct compliance audits for various initiatives and projects, including spot-checking Google folders and tutoring documentation to ensure requirements are met. Create/track and organize various compliance paperwork and data for federal/foundation grants (i.e. create folders with all required compliance documentation) Oversee and support the Outside Care Provider process by hosting information sessions, guiding providers through application and onboarding steps, ensuring all required documentation is submitted, preparing DocuSign agreements, and serving as a point of contact throughout the process. Review Education Dashboards and develop graphs and other data visualizations to support reporting and decision-making. Coordinate logistics for professional learning sessions, including managing registration, ordering meals, creating pre- and post-session surveys, and tracking attendance for education personnel. Perform other duties as assigned.
Requirements
- Minimum of 2 years administrative support experience preferably in a school/education setting.
- Demonstrated successful project management experience.
- Strong Microsoft office skills (word, excel, outlook)
- Strong written and verbal communication skills
- Strong organizational skills and attention to detail.
- Strong initiative/ability to work with minimum supervision
Responsibilities
- Provide administrative and logistical support for projects, initiatives, and programs
- Coordinate and process all curriculum orders and manage the annual curriculum inventory
- Conduct compliance audits for various initiatives and projects
- Create/track and organize various compliance paperwork and data for federal/foundation grants
- Oversee and support the Outside Care Provider process
- Review Education Dashboards and develop graphs and other data visualizations
- Coordinate logistics for professional learning sessions
- Perform other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
