Project Coordination Assistant (Entry-Level, Contract)

Arthur D. Little Services S.A.S. • New York, NY

9h • Hybrid

About The Position

Founded in 1886 as the world’s first consulting firm, Arthur D. Little (ADL) has continually transformed business thinking and practice by applying its expertise in the areas of strategy, technology, and innovation to transform business. ADL today is a global team over 1,500 consultants in 40 offices and in more than 30 countries. A global and private partnership, ADL has managed to maintain consistent growth over the last decade. In 2023, ADL achieved double digit growth and reached its highest ever revenue. In the US, ADL has offices in Boston, New York, and San Francisco and has quadrupled its revenues and staff since 2019. ADL has made the decision to dramatically increase its investments and plans for growth in the US market. ADL is planning for a doubling of our US business within the coming 2 years through a combination of expansion in existing practices and addition of teams in additional industry practices.
Arthur D. Little US is proud to be Certified™ by Great Place To Work®. The prestigious award is based entirely on what current employees say about their experience working at Arthur D. Little US. 98% of employees said it’s a Great Place To Work – 41 points higher than the average U.S. company.
At Arthur D. Little, we’re not just offering a job—we’re investing in your development:
Behind-the-Scenes Insight: Learn how global consulting projects are structured and executed, working alongside consultants and firm leadership.
Professional Skill-Building: Master calendar management, project logistics, and internal operations—all critical skills in operations, consulting and beyond.
Exposure to Client Service Excellence: Participate in the day-to-day rhythm of high-profile projects, where client satisfaction and collaboration are key.
Mentorship and Learning: Be guided by experienced operations professionals and surrounded by driven, intellectually curious teammates.

Requirements

• Highly organized, reliable, and detail-oriented
• Able to work independently and juggle multiple responsibilities in a fast-paced environment
• Strong interpersonal and communication skills
• Proficient in Microsoft Outlook, Excel, Word (experience with calendar and event coordination a plus)
• Prior internship or administrative support experience preferred
• Bachelor's degree or equivalent work experience
• Strong organizational skills with a proactive, self-starting attitude
• Ability to handle sensitive information with discretion and professionalism
• Fast learner who thrives in a collaborative, fast-paced environment
• Comfortable working independently and managing multiple tasks simultaneously

Responsibilities

• Maintain internal and client calendars, including blocking time and monitoring scheduling changes
• Send meeting requests and manage calendar invites, including out-of-office updates
• Keep project team resourcing documentation up to date
• Maintain a shared calendar with key info: team’s onsite presence, out-of-office schedules, large team events, and leadership team meetings
• Support planning and logistics for team events, including venue booking, catering coordination, and RSVP tracking
• Support in ad-hoc coordination activities with Partner Operations Analyst and project delivery teams

What This Job Offers

• Career Level: Entry Level