Project Controls Specialist

MC Squared,LLC•Kennesaw, GA

4h•Onsite

About The Position

Working from our Kennesaw office as part of our Finance Department, will handle project controls in relation to a number of projects. Focus on managing financial and operational aspects of projects, which can help department managers (DMs) in administrative tasks to ensure projects stay on track. Some of the key responsibilities might include, but are not limited to: Facilitating project Contracts/Agreements review process by legal and obtaining executive management approval. Review existing contracts and change orders for each project in coordination with the DMs and Vice President (VP) to ensure compliance and understand the terms and conditions, including budgets, payment schedules, deliverables, and any penalties. Weekly tracking and reporting of project budget and cost, and monthly percentage completion (actual vs budget) to ensure budget alignment. This includes monitoring project expenses, forecasting, milestones, earned revenues, and addressing any discrepancies. Identify project risks and work on mitigation options with the DMs, including the need for Change Orders or other strategies. Work with the Department Managers (DMs) in setting up any new project (with obtaining subcontract agreements, COI etc.) into our financial ERP system “Deltek”. Assist DMs in preparing project invoices and follow up with clients/vendors, including invoicing and Accounts Receivable (AR), DSO, and collections. Project document control, including Certificates of Insurance (COI), subcontractor agreements, W-9, and others. When needed, assist in allocating resources (personnel, equipment, etc.) efficiently, making sure projects stay on schedule and within budget. Act as a project liaison between the DMs and VPs, managing communications and updates to the finance department. Assist the DMs with administrative tasks, as needed.

Requirements

5+ years project controls experience in engineering, AEC (Architecture, Engineering, Construction), or professional services consulting firms
Microsoft Excel proficiency
Strong ERP experience
Solid math skills
Ability to communicate with both internal staff and external clients professionally and promptly
Ability to work well independently and as part of a team
Strong organization skills and detail orientation

Nice To Haves

Bachelor's degree in Finance, Accounting, Construction Management, Civil Engineering, or a related field
Deltek ERP experience
Experience with Earned Value and Project Productivity
Advanced experience using Power BI to build, maintain, and interpret project performance dashboards
Project Management certification

Responsibilities

Facilitating project Contracts/Agreements review process by legal and obtaining executive management approval.
Review existing contracts and change orders for each project in coordination with the DMs and Vice President (VP) to ensure compliance and understand the terms and conditions, including budgets, payment schedules, deliverables, and any penalties.
Weekly tracking and reporting of project budget and cost, and monthly percentage completion (actual vs budget) to ensure budget alignment. This includes monitoring project expenses, forecasting, milestones, earned revenues, and addressing any discrepancies.
Identify project risks and work on mitigation options with the DMs, including the need for Change Orders or other strategies.
Work with the Department Managers (DMs) in setting up any new project (with obtaining subcontract agreements, COI etc.) into our financial ERP system “Deltek”.
Assist DMs in preparing project invoices and follow up with clients/vendors, including invoicing and Accounts Receivable (AR), DSO, and collections.
Project document control, including Certificates of Insurance (COI), subcontractor agreements, W-9, and others.
When needed, assist in allocating resources (personnel, equipment, etc.) efficiently, making sure projects stay on schedule and within budget.
Act as a project liaison between the DMs and VPs, managing communications and updates to the finance department.
Assist the DMs with administrative tasks, as needed.