Project Controls Specialist

GAFCON PM CM LLC • San Diego, CA

2d • $90,000 - $110,000 • Onsite

About The Position

The Project Controls Specialist provides essential support to the Project Controls team in processing invoices, tracking financial documentation, and maintaining project records. This entry-level position focuses on executing and maintaining key project control functions including invoice processing, document control, system updates, and communication tracking. Working under the guidance of a Project Controls Analyst or Manager, this role helps ensure that project data is complete, current, and compliant with company standards.

Requirements

• 5 - 10 years’ experience professional experience in program and/or project controls on a construction program.
• BS/BA Degree in Engineering, Construction Management, Business or related degree. Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis.
• Experience utilizing Microsoft Office, Advanced Excel Skills, Proliance, data warehouse or other systems used by a large capital program, and any educational facility experience is preferred.
• Experience working through the entire project life cycle.
• Knowledge of theories, principles and practices of cost/schedule management, earned value management, change management, forecasting, and risk assessment.
• Ability to present data to management in an organized manner.
• Exceptional communication skills required.
• Ability to adapt to changing requirements and situations.
• Ability to work in a fast-paced environment.
• Ability to work as part of a team.
• Ability to perform in a business environment, maintaining professionalism in all communications and demeanor.

Responsibilities

• Monitor the overall integrity of the project budget and forecast in accordance with approved standard operating procedures.
• Participate in EAC monthly meetings with the Project Management Office (PMO) to validate and review current EAC’s, including providing justification of variances.
• Participate in change management meetings to identify trends and risk exposure.
• Participate in Risk Assessment workshops, providing input as needed to potential impacts.
• Conduct cost variance analysis of reported data to identify trends and mitigate potential budget impacts.
• Monitor identified trends and mitigation plans over time against actual performance.
• Review and analysis of budget and expenditures against projects based upon various funding sources.
• Collaborate with schedulers to review cost and schedule performance to determine cost overruns/ underruns, issues with project durations, or variances in spend analyzing plan versus expenditures over period of time.
• Review and analysis of monthly cost reports and monthly progress reports.
• Review staffing plans, identify any excessive peaks or potential cost impacts and make recommendations for peak leveling.
• Provide cost coding and budget verification for contract change orders and amendments for impact on budget/timetable.
• Review task order requests, change orders and amendments to ensure budget availability, accurate cost coding and reporting.
• Interact on a regular basis with various technical discipline leads to understand and communicate issues and conflicts that may impact the budget.
• Ensure implementation of client policies, procedures and plans regarding cost management of capital projects with multiple funding sources.
• Provide interface support and respond to all client and PMO requests for financial information
• Develop reports that support campus specific budgeting, cost control, auditing, asset tracking, using various systems and data bases that may include, but not limited to; UII, Proliance, DELTEK Costpoint, and other systems used by PMO.
• Develop custom financial, budget and schedule reports as directed by the College Project Director (CPD).
• Develop standard and ad hoc reports for internal and external stakeholders. Identify information requirements from users and utilize various reporting and data mining applications to support daily business operations and presentations.
• Allocate the ETCs when required (PBA, Change Orders, etc.).
• Monitor and manage the ETCs for each project.
• Create budget transfers, produces financial closeouts.
• Work with the Project Managers on project budget issues (verifying budgets for additional Task Orders needed for IOR, LOR, additional services, etc.).
• Assist the Project Managers with amendment exhibits to contracts.
• Run weekly budget reports for CPD review for potential budget cleanup.
• Coordinate with Project Managers/Construction Manager to establish and maintain data coding structures, project controls tools, and quality data for budgets, contracts, change orders, trends and actual costs.
• Oversee the review, approval, and payment processes of monthly payment applications (contractor and consultant) by liaising with the appropriate internal and external parties.
• Verification of charge codes for purchase requisitions and change orders to ensure proper cost accounting.
• Assist with preparation of reporting on budget and cost as directed by management.
• Assist and monitor effective cost control and budget management practices.
• Assist with cost variance analysis.
• Monitor upcoming contracts for PBA Amendment consideration.
• Collect/review draft PBA's with Project Managers for monthly submission including cost verification of previous amendments.
• Support development of weekly/monthly cost and status reports for project team.
• Assist with gathering physical completion data.
• Perform necessary data entry for budget and forecast impacts.
• Provide risk management input and alignment to reporting.

Benefits

• Competitive salary with generous company contributions toward comprehensive family health, dental, and vision insurance
• Employee Stock Purchase Program
• 401(k) plan with Employer Match
• Generous Paid Vacation, Sick and Holidays
• Ongoing Professional Development and Career Advancement Support
• People-first, inclusive culture with team celebrations, volunteer opportunities, and meaningful employee recognition

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level