Project Controls Specialist

ADB Companies•Castroville, TX

18d•Onsite

About The Position

ADB is seeking a Project Controls Specialist to perform critical administrative functions within the Project Controls group. The Project Controls team provides administrative support on various functions of the Project Management lifecycle including billing, permitting, close out and production tracking. This position will be a subject matter expert of billing and close out processes within the department ensuring quality, efficiency and standardization. The ideal candidate will have extensive administrative knowledge and experience, possess a high level of attention to detail with a strong work ethic and ALL IN attitude to achieve results.

Requirements

3+ years of high-level administrative experience supporting project management teams required
1+ year of invoicing, finance, accounting experience required
High School diploma or equivalent required
A strong belief in ZERO- Being Safe 100% of the time is the expectation
Alignment with company mission, vision, and values
Strong work ethic with an attitude
Strong team player with the ability to adapt to diverse team members
Ability to perform in a fast-paced work environment
A high level of time management, accountability, and prioritization skills
Self-motivated, goal- oriented, and driven to accomplish department goals
Ability to be organized, problem solve, and be solution oriented
Strong ability to influence desired outcomes by master relationship building
Strong communication and collaboration skills
Strong data analytics skills; advanced in Microsoft Excel
Proficient with Microsoft Office

Nice To Haves

Previous experience supporting construction, engineering, and/or procurement teams preferred

Responsibilities

Provides high-level administrative support within the Project operations team, including but not limited to, reporting, billing, project closeout, purchase orders, permitting, etc.
Acts as the key seat to the Project Controls Manager; leads by example and can train, coach, and mentor Project Coordinators within the team
Subject Matter Expert of project billing processes and analytics; is forward thinking and has full understanding of billing data including revenue assurance
Highly accountable to complete billing milestones on a consistent basis; reviews aging reports and drives solutions proactively
Performs project closeout tasks including final billing true up, inventory allocations, partners invoice reconciliation, release of liens, etc.
Collect, analyze, and report on various items within multiple customer systems
High level of professionalism to communicate directly with customer contacts on aged receivables and/or change order discussions
Ability to review and understand construction drawings and specifications
Knowledge of regulations driven by local and state municipalities (public safety, traffic control, right of ways, etc.)
Strong communication and collaboration skills; problem solves at a high-level for internal stakeholders, subcontractors, vendors, customers, operations managers, etc.
Highly interdependent with operations teams and leaders; provides regular reporting on various items including close out status, invoicing results, production trends, etc.
Fully understands and adheres to department standards and processes; trains and drives accountability throughout the team to follow standards
Performs other position duties when requested