Project Controls Specialist

Kleinfelder, Inc. • Los Angeles, CA

52d • $62,000 - $106,000

About The Position

Kleinfelder is seeking a Project Controls Specialist to join our Southern California team in Los Angeles, Laguna Hills, San Diego, Ontario or Riverside. Kleinfelder's Los Angeles office is seeking a Project Controls Specialist to join the team! As a Project Controls Specialist, you will: Work directly with Project Managers, Program Managers, and Senior Project Control Specialists to support in the execution of all project controls processes and systems on large-scale delivery projects from proposal to close-out phases. Work with the Project Manager to create Project Management Plans for project team application. Assist in the creation of Work Breakdown Structures (WBS), schedules, earned value, and other project documents. Provide support for intermediate planning and scheduling for baseline, resources, and progress tracking needs. Implement and execute proper controls to proactively support, monitor, and communicate budget, actual status, and forecast costs, labor hours, and quantities for projects. Develop and issue timely cost reports. Prepare and issue cost analysis narratives including recommendations for corrective actions that are used by the project team to manage the work. Prepare earned value-based reports, including earned value curves. Assist with preparation of cost proposals in Kleinfelder and Client formats. Support Project Managers in contract management/compliance, invoice management, document control, client meetings/coordination, and interaction with AR Collections Specialist team. Take the lead in the development and maintenance of periodic status reports to keep management and/or client informed on the project progress. Coordination with Kleinfelder's contract department for initiation and completion of Prime/Sub agreement, Certificate of Insurance, subcontractor task orders, and Kleinfelder Master Service Agreements. Implementation and monitoring of project document structure to ensure QA/QC compliance, logical tier creation, and coordination of project files through administrative team. This includes hard copy, electronic, and SharePoint filing.

Requirements

• Self-motivated, minimal supervision, detail oriented professional with 4-8 years in planning/scheduling, cost control, and project administration using MS Project, Excel, Word, and Outlook.
• Advanced skills in Excel and advanced spreadsheet functions preferred.
• Associates' degree from a two-year college in finance, business, or project management desirable.
• Ability to communicate effectively, orally and in writing.
• Demonstrate team collaboration, communication, organization, and self-prioritization skills.
• dependable and keep required work schedules.
• able to work effectively in a team environment and consistently maintain a professional and respectful demeanor/attitude with co-workers, clients, vendors, and regulatory agencies.
• a problem solver with the ability to find resolutions.
• detail orientated with the ability to catch and correct one's own errors, as well as those of others when proofreading.

Responsibilities

• Work directly with Project Managers, Program Managers, and Senior Project Control Specialists to support in the execution of all project controls processes and systems on large-scale delivery projects from proposal to close-out phases.
• Work with the Project Manager to create Project Management Plans for project team application.
• Assist in the creation of Work Breakdown Structures (WBS), schedules, earned value, and other project documents.
• Provide support for intermediate planning and scheduling for baseline, resources, and progress tracking needs.
• Implement and execute proper controls to proactively support, monitor, and communicate budget, actual status, and forecast costs, labor hours, and quantities for projects. Develop and issue timely cost reports. Prepare and issue cost analysis narratives including recommendations for corrective actions that are used by the project team to manage the work. Prepare earned value-based reports, including earned value curves.
• Assist with preparation of cost proposals in Kleinfelder and Client formats.
• Support Project Managers in contract management/compliance, invoice management, document control, client meetings/coordination, and interaction with AR Collections Specialist team.
• Take the lead in the development and maintenance of periodic status reports to keep management and/or client informed on the project progress.
• Coordination with Kleinfelder's contract department for initiation and completion of Prime/Sub agreement, Certificate of Insurance, subcontractor task orders, and Kleinfelder Master Service Agreements.
• Implementation and monitoring of project document structure to ensure QA/QC compliance, logical tier creation, and coordination of project files through administrative team. This includes hard copy, electronic, and SharePoint filing.

Benefits

• Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees