Project Controls Specialist

Universal Engineering Sciences•St. Louis, MO

45d•Remote

About The Position

The Project Controls Specialist serves as a key liaison between operations, accounting, and project managementto ensure seamless project setup, accurate billing, and efficient workflow across the project lifecycle. This role isdesigned to optimize business processes, improve efficiency for Project Managers in managing project and billingworkflows, and support ongoing data management initiatives to prepare the organization for AI-ready processes. Location: This is a remote role but strong preference to live in one of the following cities St. Louis, MO - Wichita, KS or Lexington, KY.

Requirements

Bachelor’s degree in Business Administration, Accounting, Engineering, or related field preferred; equivalent work experience considered.
4-6+ years of experience in project coordination, billing, or accounting—preferably within engineering, construction, or technical services.
Experience with ERP systems Vantagepoint preferred, Deltek Vision acceptable).
Familiarity with project contracts, setup, invoicing, and collections processes.
Advanced proficiency in Excel and Microsoft Office Suite.
Strong attention to detail and organizational skills.
Ability to manage multiple priorities and meet deadlines effectively.
Excellent written and verbal communication skills.
Analytical mindset with a focus on accuracy and process improvement.
Collaborative, customer-focused approach with professionalism in all communications.
Ability to work independently while collaborating across multiple teams.
Adaptable to a dynamic, fast-paced environment with a “get it done” mindset.
Demonstrated experience developing and refining internal processes to improve efficiency.

Responsibilities

Gather, verify, and maintain project data for proposal development and contract setup.
Manage contract values, amendments, and updates to ensure accurate system records.
Set up new projects in the ERP system (Deltek Vantagepoint), ensuring accurate client, contract, andfinancial information.
Maintain comprehensive project records, track milestones, and monitor deliverables to ensurecompliance with schedules.
Collect, compile, and track field reports for timely and accurate submission.
Facilitate communication between Project Managers, clients, and internal departments to supportsmooth project execution.
Generate and distribute project-related reports and documentation as needed.
Collaborate with operations and project teams to validate billing accuracy and ensure alignment withcontract terms.
Address and resolve billing discrepancies or client inquiries promptly and professionally.
Support collections with documentation, verification, and follow-up on outstanding accounts.
Partner with leadership to identify process inefficiencies and implement improvements in billingworkflows.
Maintain organized digital records of invoices, contracts, and project financial documentation.
Identify opportunities for process enhancement within project administration and billing workflows.
Develop and document Standard Operating Procedures (SOPs) to ensure consistency, compliance, andclarity across functions.
Support system and process transitions, ensuring staff adoption and understanding of new procedures.
Collaborate with leadership to track KPIs, analyze data, and recommend improvements for operationaltransparency and efficiency.
Assist with special projects and perform other related duties as assigned.