Project Controls Specialist

NAES•The Woodlands, TX

2d•$74,200 - $85,350

About The Position

The Project Controls Specialist is responsible for project and production order setup, tracking, reporting, and invoicing within ERP systems. Ensure accurate project financials, schedule visibility, and billing execution across manufacturing and service operations.

Requirements

Education: Bachelor’s degree in finance, accounting, business, engineering or related field from an accredited college or university recognized by the United States Department of Education or equivalent. Relevant work experience may be substituted for education on a year-for-year basis.
Years of Experience:
Three years of experience in project controls, project accounting, or ERP project systems.
Experience with project setup, cost tracking, reporting, and invoicing in ERP environments.
Software/Equipment Knowledge:
SAP, Oracle, JD Edward, & MS Excel
Other Considerations:
Strong understanding of project financials, cost structures, and revenue recognition.
Strong attention to detail and data accuracy
Financial and analytical acumen
ERP system expertise and process orientation
Effective communication and cross-functional collaboration
Problem-solving and continuous improvement mindset
Able to manage multiple projects and deadlines

Nice To Haves

Preferred Experience:
Experience in manufacturing, power generation, or industrial service environments.
Familiarity with earned value management (EVM) principles and project KPIs.
Knowledge of contract types (fixed price, T&M, milestone-based billing)
Licenses/Certification: PMP certification (preferred)
Microsoft Dynamics 365 Finance & Operations project and production modules (preferred)

Responsibilities

Project & Production Order Creation
Create and maintain projects, work breakdown structures (WBS), and production orders within ERP systems.
Ensure accurate setup of cost structures, budgets, revenue recognition methods, and billing milestones.
Align project and production orders with contract scope, schedules, and commercial terms.
Maintain data integrity and consistency across ERP project modules.
ERP System Management
Serve as a key user for ERP project and production modules (e.g., SAP, Oracle, JD Edwards, Microsoft Dynamics 365 Finance & Operations).
Configure and maintain project parameters, cost categories, and resource assignments.
Support system improvements, testing, and process standardization.
Troubleshoot issues related to project setup, cost tracking, and reporting.
Project Cost Tracking & Controls
Monitor project costs, commitments, and actuals against budgets.
Track labor, materials, subcontracting, and overhead costs within ERP systems.
Identify cost variances and support forecasting and corrective actions.
Ensure proper cost allocation and financial accuracy across projects.
Project Reporting
Develop and maintain standardized project reporting, including:
Cost vs. budget analysis
Revenue and margin tracking
Forecasts and estimates to complete (ETC)
Project status dashboards
Provide regular reports to project managers, operations, and finance teams.
Support earned value management (EVM) reporting where applicable.
Project Invoicing & Billing
Manage the end-to-end project invoicing process within ERP systems.
Generate and validate customer invoices based on milestones, progress, or time & materials contracts.
Ensure billing accuracy and compliance with contractual terms.
Coordinate with finance and commercial teams to resolve billing discrepancies.
Track invoicing status, accounts receivable, and cash flow impacts.
Cross-Functional Coordination
Collaborate with project managers, production planners, finance, and supply chain teams to ensure alignment of project data.
Support project kickoff activities by ensuring proper system setup.
Provide guidance and training to users on ERP project processes and best practices.
Process Improvement & Compliance
Drive continuous improvement in project controls processes, reporting accuracy, and system utilization.
Ensure compliance with internal controls, financial policies, and audit requirements.
Standardize templates, workflows, and reporting tools.