Project Controls Specialist II

BRPH

11d

About The Position

BRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise in helping mission-driven clients in the aerospace, defense, manufacturing, commercial, education, entertainment, hospitality, and federal markets identify gaps in their program delivery and develop innovative solutions to their most challenging problems across the U.S. and around the world. Consistently ranked among the nation’s top firms, we take pride in solving complex challenges with forward-thinking solutions. BRPH is looking for a Project Controls Specialist II for our Tempe, Arizona office. The Project Controls Specialist II performs all functions of the position with minimal supervision and is responsible for the technical support of the project controls function on projects and proposals. Project Controls provides the tools and systems necessary to manage effectively and proactively, control, and report on cost and schedule for concurrent projects throughout the organization. ESSENTIAL DUTIES AND RESPONSIBILITIES: Services include planning, cost, and schedule (work breakdown structure) metrics and tools, collecting performance data (installed quantities, expended labor hours, and other progress measurements for direct hire and subcontract work), tracking data (daily cost compilation and monitoring), analyzing (earned value, productivity, and risk analysis), and reporting. Assist the Project Manager with tracking all changes or potential changes to the project scope and supports estimates of cost changes and schedule impact. Integrates cost and schedule data and reporting with the company’s accounting and management information systems to facilitate meeting company performance and financial goals. May support change control management, document control management, and critical path method network analysis. Works closely with assigned Project Manager and project teams on all assigned projects to satisfy project controls requirements. Reviews project contractual requirements and follows through to ensure compliance. Receives and distributes all incoming and outgoing project correspondence. Serves as the client contact when Project Manager is unavailable. Prepares and maintains assigned Project Manager’s Project book, when required. Manages the systematic retention, protection, retrieval, transfer, and disposal of technical data and correspondence in assigned Project Manager’s area. Assists Project Managers in preparation of budgets, project plans, meeting minutes, AIA contracts, reports, proposals, responses to Review comments, and other required project documentation. Coordinates and distributes design submittals including compiling drawings, specifications, cost estimates, calculations, design analysis and reports for contractual submittals to clients. Notifies team members of quality and submittal requirements and deadlines Prepares project requisitions for new projects. Prepares P.O. requests for sub-consultants. Sets up and maintains project team and project center administration in Newforma. Prepares QC report for all design submittals, assembles QC documentation, and prepares for archival. Sets up and maintains Project Schedules on all assigned Project Manager’s projects. Fully understands definitions, terms, use and procedures for shop drawings, RFIs, ASIs, RFPs, record drawings, LTs, Green Sheet, Quality control, etc. Schedules and coordinates all team meetings and site visits. Attends meetings and records minutes when required. Handles all Construction Administration requirements, such as, but not limited to, revisions ASIs, PRs, change orders, pay requests, RFIs, shop drawings and punch lists. Sets up and maintains project logs including Revision log, ASI log, Supplemental Sketch log, etc. Handles Bid Phase administration by preparing log for release of bid documents and addendum. Attends bid opening, when required. Releases and returns plan deposit checks back to bidders, per instruction in Bid Documents. Responsible for job specific procedures and quality standards as defined by BRPH.

Requirements

Associates degree or bachelor’s degree or demonstrated equivalent technical training.
A minimum of six years of experience in engineering, architecture, project administration, procurement, and construction projects.
Must be authorized to work in the US without Sponsorship.
Must be proficient in Word, Excel and Outlook (current BRPH version), with some knowledge in PowerPoint and Adobe.
Must have good human relations skills, including the ability to effectively direct and relate to other people positively. Excellent verbal and written communication skills required.
Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.

Responsibilities

Services include planning, cost, and schedule (work breakdown structure) metrics and tools, collecting performance data (installed quantities, expended labor hours, and other progress measurements for direct hire and subcontract work), tracking data (daily cost compilation and monitoring), analyzing (earned value, productivity, and risk analysis), and reporting.
Assist the Project Manager with tracking all changes or potential changes to the project scope and supports estimates of cost changes and schedule impact.
Integrates cost and schedule data and reporting with the company’s accounting and management information systems to facilitate meeting company performance and financial goals.
May support change control management, document control management, and critical path method network analysis.
Works closely with assigned Project Manager and project teams on all assigned projects to satisfy project controls requirements.
Reviews project contractual requirements and follows through to ensure compliance.
Receives and distributes all incoming and outgoing project correspondence. Serves as the client contact when Project Manager is unavailable.
Prepares and maintains assigned Project Manager’s Project book, when required.
Manages the systematic retention, protection, retrieval, transfer, and disposal of technical data and correspondence in assigned Project Manager’s area.
Assists Project Managers in preparation of budgets, project plans, meeting minutes, AIA contracts, reports, proposals, responses to Review comments, and other required project documentation.
Coordinates and distributes design submittals including compiling drawings, specifications, cost estimates, calculations, design analysis and reports for contractual submittals to clients. Notifies team members of quality and submittal requirements and deadlines
Prepares project requisitions for new projects.
Prepares P.O. requests for sub-consultants.
Sets up and maintains project team and project center administration in Newforma.
Prepares QC report for all design submittals, assembles QC documentation, and prepares for archival.
Sets up and maintains Project Schedules on all assigned Project Manager’s projects.
Fully understands definitions, terms, use and procedures for shop drawings, RFIs, ASIs, RFPs, record drawings, LTs, Green Sheet, Quality control, etc.
Schedules and coordinates all team meetings and site visits. Attends meetings and records minutes when required. Handles all Construction Administration requirements, such as, but not limited to, revisions ASIs, PRs, change orders, pay requests, RFIs, shop drawings and punch lists.
Sets up and maintains project logs including Revision log, ASI log, Supplemental Sketch log, etc.
Handles Bid Phase administration by preparing log for release of bid documents and addendum. Attends bid opening, when required. Releases and returns plan deposit checks back to bidders, per instruction in Bid Documents.
Responsible for job specific procedures and quality standards as defined by BRPH.